Scheduling Assistant - National Capital Commission - Ottawa (Ontario) - Hallo friend American jobs and vicinity, In the article you read this time with the title Scheduling Assistant - National Capital Commission - Ottawa (Ontario), we have prepared well for this article you read and download the information therein. hopefully fill posts Article bank, Article contracting, Article general, Article health, Article manufacturing, Article marketing, Article teachers, Article telecommunications, Article The latest, we write this you can understand. Well, happy reading.

Title : Scheduling Assistant - National Capital Commission - Ottawa (Ontario)
link : Scheduling Assistant - National Capital Commission - Ottawa (Ontario)

Scheduling Assistant - National Capital Commission - Ottawa (Ontario)

Closing Date

22 Feb 2018

Location

Ottawa ON

Type

Full-Time

Summary

The Executive Office is looking for a Scheduling Assistant for an indeterminate position. The position is classified as an RÉ-03 level ($44,742 to $56,628 per annum). Candidates have until Thursday February 22, 2018 to submit their application.

About Us

The National Capital Commission (NCC) is the federal Crown Corporation dedicated to ensuring that Canada’s Capital is a dynamic and inspiring source of pride for all Canadians and a legacy for generations to come. Building on more than a century of experience, the NCC provides unique value in the Capital Region by fulfilling three specific roles: long-term planner of federal lands, principal steward of nationally significant public places, and creative partner committed to excellence in development and conservation.

Detailed Job Description

Reporting to the Executive Assistant to the Chief Executive Officer, the Scheduling Assistant plays a key role within the Executive Office of the National Capital Commission by coordinating the scheduling system and logistics, including internal and external client meetings for the Chief Executive Officer. The incumbent ensures effective and efficient overall scheduling and coordinating logistics for the executive office. The incumbent:

• Coordinates the scheduling system for the Chief Executive Officer by:
  
  • scheduling and coordinating logistics for meetings with senior representatives from all levels of government, (federal, provincial, regional and municipal), diplomatic missions; and other external clients and partners;
  • scheduling meetings with internal staff;
  • following up and confirming meetings;
  • managing approvals and comments associated with Memoranda to the CEO.
• Ordering office supplies and refreshments, ensuring stock is replenished;
• Coordinating the creation of files and maintaining a log for the Chief Executive Office;
• Provides assistance to the Executive Assistant to the Chief Executive Officer and to the Financial and Executive Officer by:
  
  • maintaining a Bring Forward system for the CEO;
  • filing ad hoc requests;
  • preparing agendas and other documents needed for meetings with the CEO;
  • assisting with hospitality arrangements for the Executive Office;
  • providing administrative support to the Financial Executive Officer when requested;
  • replacing the Executive Assistant to the Chief Executive Officer in her absence;
• Performs duties related to the executive vehicle by:
  
  • Ensuring the maintenance upkeep coordination; and
  • Tracking and providing the fleet mileage report on a monthly basis;
• Drafts and prepares e-mails and general correspondence;
• Performs messenger services for the Executive Office;
• Prepares the Chief Executive Officer boardroom for meetings;
• Other ongoing responsibilities include:
• Represents the executive office on internal committees as required;
• Maintains data base of external clients/partners who meet with the CEO in and outside of the National Capital Region (NCR) to be used for mailings such as annual reports, Christmas cards, etc;
• Maintains the site visit log;

REQUIREMENTS

• Successful completion of secondary school plus one (1) year of formal education. Preference will be given to candidates with secretarial training or experience or with a good basic knowledge of scheduling and coordinating logistics for meetings with senior representatives;
• A minimum of three (3) years of experience in each of the following criteria:
  
  • Managing complex agendas in a fast-paced environment;
  • Managing mail (regular and electronic), telephone calls and invitations;
  • Performing administrative support activities and preparing various administrative reports and/or documents;
  • In working in a multi-disciplinary environment with changing priorities; and
  • In the use of computer software applications, such as Word, Excel, PowerPoint, Outlook, electronic agenda and Internet.
•  Bilingual imperative: English CCC/ French CCC

KNOWLEDGE

• Of the NCC’s mission, mandate, functions and activities;
• Of general office administrative procedures and practices for an Executive Office;
• Of the inventory maintenance of general office supplies and electronic equipment; and
• Of the Access to Information and Privacy Acts and government policy on access to information and privacy.

ABILITIES

• To develop and manage an Executive Office’s scheduling system;
• To liaise with representatives from all levels of government (federal, provincial, regional and municipal) on behalf of an Executive Office;
• To be details oriented with strong organizational capabilities;
• To provide high level quality client services to both internal and external clients by responding in a timely, respectful, constructive and responsive manner;
• To control, analyse and coordinate all information and action requests received by an Executive Office;

• To manage mail (regular or electronic) and ensure proper follow-up accordingly to its degree of importance and/or level or urgency;
• To represent an Executive Office on internal committees;

• To set priorities and meet tight deadlines as well as adapt quickly to changing priorities and environments.
• To communicate effectively both orally and in writing; and
• To work within a team and with minimum supervision;

CONDITIONS OF EMPLOYMENT

• Possess a Secret Security clearance.

The NCC is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily in their application if they are a woman, an Indigenous person, a person with a disability or a member of a visible minority group.
The NCC is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the Human Resources representative of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Should you require additional information on the position or if you are experiencing technical difficulties, please contact us at hr.recruitment@ncc-ccn.ca.
Hearing impaired and speech impaired persons can contact us through a Teletype Device (TTY) at (613) 239‑5090 or 1‑866‑661‑3530 (toll free).

Apply

Thus Article Scheduling Assistant - National Capital Commission - Ottawa (Ontario)

that is all articles Scheduling Assistant - National Capital Commission - Ottawa (Ontario) This time, hopefully can provide benefits to all of you. Okay, see you in another article post.

You now read the article Scheduling Assistant - National Capital Commission - Ottawa (Ontario) with the link address https://americanjobsandvicinity.blogspot.com/2018/02/scheduling-assistant-national-capital.html

Tweet

Subscribe to receive free email updates: