Administrative Support Specialist - Department of Defense - Bethesda, MD
Summary
The Defense Health Agency, National Capital Region Medical Directorate (NCR-MD) is the future of Military Medicine- a partnership in World Class Medical Healthcare. The Walter Reed National Military Medical Center, the National Intrepid Center of Excellence (NICoE), Fort Belvoir Community Hospital, Dilorenzo Clinic and the Joint Pathology Center, provide world class medical services to the nation's service members and their families.
About the Position: This position is located in the Director for Nursing, Department of Nursing Administration, Nursing Business Operations. Nursing Administration office with most employees working in an environment of 3-4 cubicles per room. The room is well lighted with an ergonomic desk, chair, printer, computer and telephone. The applicant will provide administrative support for Nursing Contracts, FITREPS, and Travel. The applicant will also support 4 senior level administrators with various clerical/administrative duties.
As the Administrative Support Specialist, you will provide administrative support in the areas of budget preparation and execution, training, supply and equipment requirements, civilian personnel requirements and evaluations, workload data, and administrative reporting. Analyze data, identifies problems and recommends solutions. Summarizes data from Units and Departments to formulate annual budget estimates. Receives budget estimates and reviews for accuracy, completeness and assure amounts requested are within established guidelines, revising as necessary. Drafts procedural guidance for submission of annual estimates of funding needs. Coordinates with other Directorate personnel to ensure timely submission of budget estimates. Provides information on procedures, forms, and required document to support budget requests. Monitors and tracks civilian personnel actions for the Directorate and its Units/Departments. Monitors approved manpower authorizations and manning plans. Coordinates and monitors all civilian personnel evaluations to ensure timely submission and compliance with regulations and Directorate policy. Inputs personnel data into Defense Medical Human Resources System Internet (DMHRSi). Analyzes and verifies military and civilian travel (Defense Travel System (DTS) and training requests, reviewing for accuracy, completeness and reasonableness.
See Other Requirements section for applicable conditions of employment.
Other Requirements: Click here for expanded definitions.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Two year trial/probationary period may be required.
Appointment is subject to the completion of a favorable suitability or fitness determination.
Direct Deposit of Pay is Required.
This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Tier 3 security investigation or access for the duration of employment. A background investigation and credit check are required.
This position requires the incumbent to have tuberculosis testing.
Qualifications
In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as performing duties such as: providing administrative support for budget formulation and estimates, travel, training, personnel (tracking and monitoring actions and evaluations), manpower authorizations, maintaining personnel data in automated systems, proficient in Microsoft Suite.
This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09).
Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you may qualify if your education meets the definitions below:
Education Substitution for Specialized Experience for GS-09: Successful completion of a master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D. from an accredited college or university. To qualify, education must demonstrate the knowledge, skills and abilities necessary to do the work, such as a major in Business Administration, Public Administration or Health Administration. (Note: You must attach a copy of your transcripts.)
Combination of Experience and Education Substitution for Specialized Experience for GS-09: If you have some, but not all, of the experience or education described above, you may still qualify by combining the amount of creditable experience and education that you possess. To compute, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education in excess of 18 hours (total semesters hours minus 18) by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify. (Note: You must attach a copy of your transcripts
You will be evaluated on the basis of your level of competency in the following areas:
Decision Making
Financial Management
Information Management
Writing
Education
Only degrees from an accredited college or university recognized by the Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and U.S. Department of Education websites at - http://ift.tt/1dO9mm4 and http://ift.tt/1fo0vM9.
Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. Please submit your foreign education evaluation with your application.
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