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Title : Administrative Officer - Department of Veterans Affairs - New York, NY
link : Administrative Officer - Department of Veterans Affairs - New York, NY

Administrative Officer - Department of Veterans Affairs - New York, NY

• Summary

  OUR MISSION: To fulfill President Lincoln's promise: "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?
  
  The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.
  
  The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.
  
  The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence ("I CARE"). America's Veterans need you!
  Learn more about this agency

  Responsibilities

  The position serves as the Administrative Officer to the Medical Service and as such is totally responsible for the administration of the Service. This responsibility includes serving as administrative liaison with top management and the chiefs of all other services throughout the Medical Center and maintenance of necessary contacts with outside agencies, VA Central Office, etc. The position has delegated authority to speak for and act in behalf of the Service Chief, crossing organizational lines on all administrative matters pertaining to the Service. The position is located at the VA Medical Center in New York, NY. Some of the duties include;
  

  • Formulation of long and short range plans regarding the needs of the Service;
  • Serving as the focal point for the dissemination of all information within the service; reviews all incoming correspondence directed to the Service Chief and independently prepares responses and/or provides follow-up when necessary;
  • Prepares and submits recurring and non-recurring Service reports in all management areas, as required;
  • Prepares the Medical Service for accreditation inspections such as JCAHO, SIRP, etc.;
  • Develops service policies to implement VA regulations regarding budget, personnel, time and leave, etc.;
  • Analyzes all personnel costs by performing systematic reviews or internal audits on the following: leave without pay usage, time and leave usage, overtime, and unplanned leave usage;
  • Provides guidance for numerous Medical Service supervisors on such Personnel issues as classification of position descriptions;
  • Provides guidance and follow-through on adverse Personnel actions involving Medical Service staff members;
  • Conducts position classification and management reviews;
  • Manages incentive awards program to motivate Service personnel;
  • Is the Service liaison for the resolution of fiscal and supply problems;
  • Serves as Budget Analyst responsible for formulating the annual budget submission;
  • The employee performs other duties as assigned.

  
  Work Schedule: Monday thru Friday 8am-4:30pm
  Recruitment & Relocation Incentives: Not authorized
  Financial Disclosure Report: Not Required

  Travel Required

  Not required

  Supervisory status

  Yes

  Promotion Potential

  12

  Who May Apply

  This job is open to…

  United States Citizens Questions? This job is open to 1 group.

• Job family (Series)

  0341 Administrative Officer
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  Requirements

  Conditions of Employment

  • Must be a U.S. citizen
  • Subject to a background/security investigation
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • May be required to serve a probationary period.

  PHYSICAL REQUIREMENTS: Work primarily sedentary, involving activities commonly found associated with an office, sitting, standing, some light lifting, bending, etc. The employee's work is conducted in an office environment. There may be circumstances, however, where work is performed in a laboratory, warehouse, etc. which may present opportunities for exposure to potentially toxic chemicals and biological specimens. During these times
  

  Qualifications

  This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration.
  The Selective Placement Factor for this position is: "Experience with health care organizations, hospital program planning techniques, health care administration, and health care delivery systems."
  
  
  GS-11 SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled? To be creditable, specialized experience must have been equivalent to at least the GS-09 grade level in Federal service. Specialized experience includes: Knowledge of healthcare administrative, budget, supply, and HR management and personnel policies of an organization; experience with healthcare financial management and procurement; skill to plan, organize, direct and evaluate the work of teams or groups that address administrative needs of an organization; planning and evaluating the administrative management of programs. Experience must be fully documented on your resume and must include job title; duties, month and year start/end dates AND hours worked per week.
  OR
  GS-11 SUBSTITUTION OF EDUCATION FOR EXPERIENCE: A Ph.D., equivalent doctoral degree, or three years of progressively higher level graduate education leading to such a degree that provided the knowledge, skills, and abilities necessary to do the work of this position may be substituted for the experience required at the GS-11 level. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study, if that number cannot be obtained from the school, 18 semester hours should be considered an academic year of graduate study. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. If you are using education to qualify, transcripts are requested.
  OR
  GS-11 COMBINATION OF EDUCATION AND EXPERIENCE: A combination of specialized experience and progressively higher level graduate education as described for the GS-11 that demonstrates your ability to perform the duties of this position may be substituted for the experience required at the GS-11 level. To calculate the combination of education and experience, determine the amount of experience you have as a percentage of the experience required for the grade level. Then determine the amount of education you have as a percentage of the education required for the grade level. Add the two percentages; the total percentage must equal at least 100% to qualify for the grade level. For the GS-11, only graduate education in excess of 2 years (36 semester hours) may be used to qualify. If you qualify by a combination, your experience must be detailed and transcripts are requested.
  
  GS-12 SPECIALIZED EXPERIENCE: At least one (1) year of specialized experience that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled? To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in Federal service. Specialized experience includes: Knowledge of healthcare administrative, budget, supply, and HR management and personnel policies of an organization; experience with healthcare financial management and procurement; experience in data analytic providing reports from data sources managing patient quality and flow as well as provider quality; skill to plan, organize, direct and evaluate the work of teams or groups that address administrative needs of an organization; planning and evaluating the administrative management of programs. Experience must be fully documented on your resume and must include job title; duties, month and year start/end dates AND hours worked per week.
  
  You will be rated on the following Competencies as part of the assessment questionnaire for this position:
  

  • Administration and Management
  • Leadership
  • Manages Resources
  • Self-Management

  
  
  IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
  
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
  
  For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://ift.tt/1dO9mm4.

  Education

  
  IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
  
  
  
  NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ift.tt/1bgzbPg. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://ift.tt/1fo0xnu.

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