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Title : FOI ADMINISTRATIVE OFFICER - Ministry of the Environment and Climate Change - Toronto, ON
link : FOI ADMINISTRATIVE OFFICER - Ministry of the Environment and Climate Change - Toronto, ON

FOI ADMINISTRATIVE OFFICER - Ministry of the Environment and Climate Change - Toronto, ON

Organization:

Ministry of the Environment and Climate Change

Division:

Corporate Management Division /Information Management and Access Branch

City:

Toronto

Job Term:

3 Temporary up to 09 months with possibility of extension

Job Code:

09OAD - Office Administration 09

Salary:

$45,522.75 - $53,062.75 Per Year*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

120461

Apply Online
View Job Description

We are looking for an enthusiastic individual to provide support services and advice related the Freedom of Information and Protection of Privacy Act (FIPPA) to the Ministry, businesses and the general public. If you are a well-organized, detail-oriented individual who enjoys working in a fast-paced, team , please consider this exciting opportunity!

What can I expect to do in this role?

In this role you will

• Review and assess freedom of information (FOI) requests for accuracy and completeness
• Respond to general enquiries regarding FIPPA from members of the public, businesses and ministry staff.
• Coordinate a variety of administrative and clerical duties in support of the Assistant FOI Coordinators and the Freedom of Information and Protection Services Office.

How do I qualify?

Technical Knowledge

• You have good understanding of FIPPA and related regulations, principles, philosophy, intent and application of the legislation to respond to public inquiries
• You can acquire and apply knowledge of the Ministry's structure and program areas to direct FOI access to the appropriate office

Analytical and Judgment Skills

• You are able to review and assess FOI requests for accuracy and completeness ; identify inconsistencies and know when to refer matters to the Assistant FOI Coordinators
• You have the ability to determine the nature of incoming calls to make decisions regarding permissibility or confidentiality of information and to research and assess information.
• You are capable of determining and managing priorities in situations of multiple deadlines and when prioritizing work based on knowledge of compliance (FIPPA statutory deadlines) requirements.
•You have good judgment skills and political acuity to handle confidential matters with discretion
•You must be able to identify and assess FOI case management system problems

Organizational and Decision Making Skills

• You can resolve discrepancies or errors relating to correspondence, determine the extent of information to be provided when responding to telephone inquiries and determine which matters should be referred to Assistant FOI Coordinators for response.
• You have excellent organizational skills and flexibility to work as a team member in a high-pressured deadline driven unpredictable environment.
• You have proven ability to manage your own priorities and a high volume workload to meet compliance with legislated requirements and competing deadlines
• You have the ability to calculate fees, deposits, outstanding balances , issue invoices and ensure that all fees balance.

Communication Skills

• You have strong oral and written communication skills to respond to inquiries and explain information relating to FIPPA to ministry staff, members of the public and municipalities;
• You have strong customer service focus and can develop and maintain effective working relationships
• You demonstrate tact and discretion when dealing with sensitive issues

Computer Proficiency:

• You have knowledge and experience in using computer software including Excel, Microsoft Outlook, Word and PowerPoint to prepare a variety of reports and materials
• You have knowledge of database applications to enter, track and update information relating to FOI requests

Additional Information:

Address:

• 3 Temporary, duration up to 9 months, 40 St Clair Ave W, Toronto, Toronto Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Monday, February 12, 2018

Note:

• T-ET-120461/18(3)

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, February 26, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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