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Title : PROGRAM SUPPORT CLERK - Ministry of Community Safety and Correctional Services - Hamilton, London, Maidstone, Thorold, ON
link : PROGRAM SUPPORT CLERK - Ministry of Community Safety and Correctional Services - Hamilton, London, Maidstone, Thorold, ON

PROGRAM SUPPORT CLERK - Ministry of Community Safety and Correctional Services - Hamilton, London, Maidstone, Thorold, ON

Organization:

Ministry of Community Safety and Correctional Services

Division:

Elgin-Middlesex Detention Centre, Hamilton-Wentworth Detention Centre, Niagara Detention Centre, South West Detention Centre

City:

Hamilton, London, Maidstone, Thorold

Job Term:

9 Temporary (12 months with possible extension)

Job Code:

C08OAD - Office Administration 08 (COR)

Salary:

$22.76 - $26.46 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

118038

Apply Online
View Job Description

The Ontario Ministry of Community Safety and Correctional Services establishes, maintains, operates and monitors correctional institutions across the province. We are seeking highly motivated individuals with excellent information management and administrative skills to join our teams as a Program Support Clerk.

The successful candidate will provide a wide range of administrative support to a multi-disciplinary management team.

We are currently seeking:
• 2 Program Support Clerks at the Elgin-Middlesex Detention Centre (London)
• 2 Program Support Clerks at the Hamilton-Wentworth Detention Centre (Hamilton)
• 2 Program Support Clerks at the Niagara Detention Centre (Thorold)
• 3 Program Support Clerks at the South West Detention Centre (Maidstone)

What can I expect to do in this role?

In this role, you will:

• Oversee the flow of information, track documents and maintain accurate records
• Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
• Establish and maintain a filing system
• Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
• Proof read documents for accuracy, grammar and formatting

How do I qualify?

Analytical, Problem Solving and Organizational Skills

• You can identify and resolve administrative-related issues
• You can verify accuracy and completeness of documents, files and information, and correct discrepancies
• You can determine workload priorities and manage conflicting deadlines

Information Management Skills

• You have proven experience to oversee the flow of information and track documents
• You can establish and maintain a filing system in accordance with record management guidelines and standards
• You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information

Computer Skills

• You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information

Administrative Skills

• You have proven experience working in a multi-disciplinary team environment to provide a wide range of administrative services
• You have proven experience working in a large organization or within an institutional setting

Communication and Interpersonal Skills

• You can communicate and work effectively within a multi-disciplinary team environment
• You have excellent writing skills to prepare written correspondence

Additional Information:

Address:

• 2 Temporary, duration up to 12 months, 711 Exeter Rd, London, West Region, General Screening Requirement
• 2 Temporary, duration up to 12 months, 165 Barton St E, Hamilton, West Region, General Screening Requirement
• 2 Temporary, duration up to 12 months, 1355 Uppers Ln, HWY 58, Thorold, West Region, General Screening Requirement
• 3 Temporary, duration up to 12 months, 4819 8th Concession Rd, RR3, Maidstone, West Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3-7

Category:

Administrative and Support Services

Posted on:

Monday, January 29, 2018

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• W-CL-118038/18

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, February 12, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Thus Article PROGRAM SUPPORT CLERK - Ministry of Community Safety and Correctional Services - Hamilton, London, Maidstone, Thorold, ON

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