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Title : ADMINISTRATIVE ASSISTANT - Ministry of Transportation - Kingston, ON
link : ADMINISTRATIVE ASSISTANT - Ministry of Transportation - Kingston, ON

ADMINISTRATIVE ASSISTANT - Ministry of Transportation - Kingston, ON

Organization:

Ministry of Transportation

Division:

Road User Safety

City:

Kingston

Job Term:

1 Permanent

Job Code:

08OAD - Office Administration 08

Salary:

$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

115940

Apply Online
View Job Description

Do you consider yourself an efficient, bilingual self-starter with a strong administrative and financial background? If so, consider this dynamic supporting role.

What can I expect to do in this role?

In this role, you will:

• Assist the manager in the preparation, management and administration of the Regional budget.
• Maintain, update and track office expenditures, reconcile expenses and identify budget and financial issues and discrepancies, recommending options and corrective action.
• Prepare and draft correspondence, reports, minutes and presentations.
• Organize and maintain electronic and manual records.
• Coordinate and maintain manager's appointment calendar, boardroom bookings, travel arrangements, meetings and conferences.
• Review, track, and direct incoming and outgoing correspondence.
• Answer and direct telephone inquiries.
• Perform other associated administrative duties such as attendance tracking, purchasing office supplies, maintaining office equipment.

How do I qualify?

Mandatory

• Proficiency in English and oral French at the advanced level.

Administrative and financial support:

• Accounting skills and knowledge of financial management principles and practices in budgeting and financial analysis to monitor, track, and reconcile budget, compile reports and process expenses and invoices.
• Demonstrated knowledge in administrative/office procedures and practices for preparing forms, responding to routine correspondence, attendance tracking, purchasing office supplies, and maintaining office equipment.

Communication and people skills:

• Interpersonal, communication and customer service skills to deal courteously and tactfully with public and team members and to prepare correspondence and other materials.

Organizational and coordinating skills:

• Well-developed organizational skills to set and manage priorities and organize own work and to make meeting arrangements and keep track of manager's schedule.
• Proficient with computers and computer software such as word-processing, spreadsheets, presentation, databases, and email as well as financial information system.

Analytical and problem-solving skills:

• Ability to identify and resolve discrepancies related to invoices, expense reports, and attendance reports.

Additional Information:

Address:

• 1 Bilingual Permanent, 1355 John Counter Blvd, Kingston, East Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Thursday, January 4, 2018

Note:

• This ad is also available in French.
• W-MT-115940/17

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, January 18, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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