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Title : RECEPTIONIST - Ministry of Community Safety and Correctional Services - Milton, ON
link : RECEPTIONIST - Ministry of Community Safety and Correctional Services - Milton, ON

RECEPTIONIST - Ministry of Community Safety and Correctional Services - Milton, ON

Organization:

Ministry of Community Safety and Correctional Services

Division:

Vanier Centre for Women

City:

Milton

Job Term:

1 Permanent

Job Code:

03OAD - Office Administration 03

Salary:

$20.32 - $23.43 Per Hour* Amended salary information under Job ID
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

115731

Apply Online
View Job Description

The correct salary range for this position is $20.02 to $23.08 per Hour in compliance with current OPSEU collective agreement provisions

The Vanier Centre for Women seeks an individual with strong administrative skills to provide reception services in both English and French, and assist with mail services for the institution.

What can I expect to do in this role?

In this role, you will:

• Screen and direct calls from a multiple-line telephone switchboard, and answer general inquiries
• Receive visitors, verify identification and issue identification tags
• Update and maintain internal telephone directory and lists
• Assist with incoming and outgoing mail services
• Assist with ordering stationary and supplies
• Assist with writing receipts for inmate trust funds
• Perform other administrative duties

How do I qualify?

Mandatory Requirement

• You are proficient in English as well as oral and written French at the advanced level

Knowledge and Experience

• You have knowledge of and experience in using a multiple-line switchboard
• You demonstrate experience in providing receptionist services
• You have knowledge of courier service procedures

Communication Skills

• You can communicate effectively in person or by phone, and deal with irate callers and/or visitors
• You can use tact and courtesy when communicating with staff and the public

Analytical and Reasoning Skills

• You can prioritize incoming calls, as well, you can recognize and action unusual, suspicious or urgent calls

Computer Skills

• You can use computer applications and internal database to create documents and check information

Additional Information:

Address:

• 1 Bilingual Permanent - Full Time, 655 Martin St, Milton, Central Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Friday, December 1, 2017

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• T-CL-115731/17
  
  Please note:
  • The French proficiency levels used by the Government of Ontario are based on levels developed by the American Council on the Teaching of Foreign Languages (ACTFL). The top candidate will be evaluated for oral and written French.
  • Please submit your application (cover letter and resume) in English only.

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, December 15, 2017 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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