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Title : ADMINISTRATIVE SECRETARY - Ministry of Education - Toronto, ON
link : ADMINISTRATIVE SECRETARY - Ministry of Education - Toronto, ON

ADMINISTRATIVE SECRETARY - Ministry of Education - Toronto, ON

Organization:

Ministry of Education

Division:

French-Language Teaching, Learning and Achievement

City:

Toronto

Job Term:

1 Temporary

Job Code:

08OAD - Office Administration 08

Salary:

$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

115762

Apply Online
View Job Description

The French-Language Education Policy and Programs Branch seeks a motivated and skilled individual to provide a full range of bilingual administrative and secretarial support to the French-Language Curriculum & Policy Unit.

What can I expect to do in this role?

Working closely with the Manager, Policy Analysts and Education Officers, you will:

• support staff on the preparation of a variety of correspondence and confidential documents
• proofread materials in French and in English
• schedule appointments, make travel arrangements and coordinate meetings
• assist with budgeting and prepare expense accounts
• participate in special projects and perform other secretarial duties accurately and efficiently

How do I qualify?

Mandatory requirement:

• You are proficient in English as well as in oral and written French at the superior level.

Administrative knowledge:

• You have demonstrated secretarial experience and good knowledge of office practices and procedures to perform a full range of administrative and clerical functions.
• You can provide financial administrative support by processing invoices, verifying particulars, and ensuring that documentation conforms to guidelines.
• You have arithmetic skills to prepare expense claims and maintain program financial records.

Communication and interpersonal skills:

• You demonstrate oral and written communication skills to compose and edit correspondence and provide information or redirect inquiries in response to queries from public and private sector.
• You demonstrate interpersonal skills to deal with staff and clients in a tactful and courteous manner.
• You demonstrate discretion to ensure confidentiality by determining the extent of information to be provided in response to inquiries.

Computer skills:

• You are proficient is the use of computer software such as Word, Excel, PowerPoint, Outlook.

Organizational and team work skills:

• You demonstrate organizational skills to meet deadlines.
• You have the ability to work under pressure, with minimal supervision and in a team environment.

Additional Information:

Address:

• 1 Bilingual Temporary, duration up to 6 months, 900 Bay St, Toronto, Toronto Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Monday, December 4, 2017

Note:

• This ad is also available in French.
• T-EU-115762/17

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, December 18, 2017 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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