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Title : ADMINISTRATIVE SUPPORT ASSISTANT - Department of the Army - Fort Irwin, CA
link : ADMINISTRATIVE SUPPORT ASSISTANT - Department of the Army - Fort Irwin, CA

ADMINISTRATIVE SUPPORT ASSISTANT - Department of the Army - Fort Irwin, CA

• Summary

  The Area of Consideration for this vacancy announcement is Worldwide. (Military Spouse Preference (MSP) and Involuntarily Separated Military Preference (ISMP) Preference eligible candidates are included in the area of consideration.)
  
  This position is located at any Middle School Teen CYS Facility.
  Learn more about this agency

  Responsibilities

  
  

  • Oversees the administrative management of the reception area of a CYS Program.
  • Receives children, youth, parents, and other visitors in a courteous manner. Answers main telephone, ascertain nature of call and direct caller to appropriate staff takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
  • Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
  • Utilizes an electronic cash register system and calculator to compute and record individual transactions
    for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program.
  • Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
  • Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
  • Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
  • Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
  • Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
  • Monitors supplies and resources. Orders office supplies. Assists in facility key control.

  Travel Required

  Occasional travel - You may be expected to travel for this position.

  Supervisory status

  No

  Promotion Potential

  3

  Who May Apply

  This job is open to…

  US Citizens and Non-Citizens Questions? This job is open to 1 group.

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant
• Help

  Requirements

  Conditions of Employment

  • Direct Deposit and Social Security Card is required
  • Meet qualification/eligibility/background requirements for this position
  • Satisfactorily complete an employment verification (E-Verify) check
  • A one year probationary period may be required

  Conditions of Employment:
  1. If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form or copy and paste this URL into your web browser: http://ift.tt/2oRNSly).
  2. Shifts may include working; morning, nights, weekends, holidays and special events.
  3. Pre-employment physical is required.
  4. Must initiate and complete a Child National Agency Check with Inquiries and credit check.
  

  Qualifications

  1. Progressively responsible administrative duties. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm (must be on the resume.
  2. Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
  3. Possess the ability to communicate effectively orally and in writing.
  
  HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.

Apply

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