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Title : Program Assistant - Department of Agriculture - Niagara Falls, NY
link : Program Assistant - Department of Agriculture - Niagara Falls, NY

Program Assistant - Department of Agriculture - Niagara Falls, NY

Summary

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

USDA is a great place to start or continue your career. USDA is ranked as one of the top 10 "Best Places to Work in the Federal Government" by the Partnership for Public Service (http://ift.tt/OS8S9x). Rankings are based on employee feedback regarding satisfaction with their work experience.

The Program Assistant performs a range of unique clerical and technically oriented duties in support of programs to exclude or prevent the spread of specific animal diseases through exportation or importation of live animals, animal byproducts, biological materials, and/or organisms. The incumbent provides clerical and program assistance to the Director or supervisor and is also responsible for performing support duties associated with nonstandard import/export functions. The incumbent will spend 65 percent of his or her time providing clerical support to and approximately 35 percent on the performance of other program support duties. Support of other activities may occasionally be assigned by the supervisor as emergent needs arise.

Salary Information:  First time hires to the Federal government normally start at the lowest rate of the salary range for the grade selected.

This is a temporary appointment not to exceed 1 year. (Appointment may be extended one additional year without reannouncing.) For more details click: Temporary Appointments

Intermittent Work Schedule:  Majority of work will be on an as needed (intermittent) basis.  May work part time or full time occasionally, but no minimum amount of hours are guaranteed.

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.

The duties may include, but are not limited to:

• Screens callers, furnishing information if possible or directing such callers to proper sources of information and otherwise relieves the Service Center Director or supervisor of routine office detail.
• Reviews all incoming correspondence to determine the need for response and need for referral to the Service Center Director or supervisor. Frequently researches and prepares response for signature of the Director or supervisor.
• Composes, types, and/or prepares in rough draft correspondence to Regional and state officials, field personnel, cooperators, herd owners, cooperating agencies, the general public and others in connection with area operations where policy has been established. 
• On own initiative, and from material received from various sources, prepares instructional or informational material for the supervisor or Director for issuance to field and office personnel. Provides material immediately upon request, or as needed, for reference.
• In accordance with proper guidelines, maintains reference files on program and administrative regulation, requirements, and specific instructions on disease eradication and control projects. 
• Makes appointments for the Supervisor, Service Center Director or Acting Service Center Director and keeps them advised of their schedules. Researches and assembles informational material needed by the supervisor for participation in formal meetings and for discussions with individuals or groups.
• Prepares travel schedules and makes reservations for supervisor and personnel.
• Maintains current list of names and addresses of accredited veterinarians in the area and maintains individual files on all accredited veterinarians in Wisconsin. Receives telephone calls related to accreditation procedures and responds to inquiries from veterinarians inquiring on how to become accredited, along with various other inquiries they may have, answering questions relating to accreditation and fee-basis agreements.

Supervisory Status

No

Promotion Potential

07

Travel Required

• Occasional Travel
• Occasional travel for training and work assignments may be required

Relocation Authorized

• No

Who May Apply

This job is open to…

US Citizens and Nationals; no prior Federal experience is required. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• A qualified typist is required. (40 words per minute)

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
THIS POSITION]

• Producing and filing various routine correspondence, reports, contracts, permits, etc.
• Using word processing software and printing equipment to create, copy and edit.
• Receiving visitors and phone calls to the office, ascertaining the nature of requests and directing callers to appropriate staff.  Independently responding to routine inquiries.
• Entering data into Excel spreadsheets and Access databases.  Retrieving information for reports and inquiries.
• Reviewing correspondence prepared for the staff.  Checking for spelling, typographical errors, conformance to formats and procedural requirements.

OR 4 years of successfully completed education above the high school level; OR equivalent combinations of education and experience are qualifying for this grade level.
FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Experience tracking deadlines so that priorities are met and tasks are completed in appropriate order.
• Experience reviewing detailed information on applications, permit requests, or certificates for accuracy.  This would include researching information on the Internet in order to respond to inquiries.
• Proficiency with Access and Excel to create and maintain databases.
• Experience responding directly to inquiries from the general public regarding technical information.

(Note: There is no education substitution for this grade level.)
FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Experience with coordinating travel for others including processing payment or vouchers.
• Experience reviewing detailed information on applications, permit requests or certificates.  This would include interpreting policies and regulation as it relates to animal health (ex. applications that are submitted to meet regulations, animal health certificates for import/export).
• Proficiency with Access and Excel to create and maintain databases.

At this level, duties are more complex and performed with independence.

(Note: There is no education substitution for this grade level.)

TRANSCRIPTS are required if:

• You are qualifying for the position based on education.
• You are qualifying for this position based on a combination of experience and education.

This education must have been successfully completed and obtained from an accredited school, college, or university.
COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-X GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following:  Combining Education and Experience for Clerical and Administrative Support Positions
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Special Conditions:

• Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation
• Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty to this position will be the responsibility of the selected employee.
• This position is eligible for telework within the local commuting area of the duty location of the position. Employee participation in telework is at the discretion of the supervisor
• Applicants must be qualified typists (40 WPM)
• The work is performed in a typical office setting and is sedentary in nature. No unusual physical demands are placed upon this employee.

Security Clearance

Other

Apply

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