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Title : Administrative Support Assistant - Department of Agriculture - Lakewood, CO
link : Administrative Support Assistant - Department of Agriculture - Lakewood, CO

Administrative Support Assistant - Department of Agriculture - Lakewood, CO

Summary

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

USDA is a great place to start or continue your career. USDA is ranked as one of the top 10 "Best Places to Work in the Federal Government" by the Partnership for Public Service (http://ift.tt/OS8S9x). Rankings are based on employee feedback regarding satisfaction with their work experience.

This position is located in the Colorado State Office of the wildlife Services (WS) program. The incumbent serves as a Program Support Assistant for the State Office as well as provides support to other members of the program. This position will also operate as a back-up to the Budget Analyst as required. This position is an essential component to the efficient operation of the Colorado program.

Salary Information:  First time hires to the Federal government normally start at the lowest rate of the salary range for the grade selected.

APPLICANT CAP: This vacancy is limited to the first 30 applications received. All applications received prior to midnight (11:59 ET) of the day the application limit is reached will be accepted and considered. If the application limit is not reached by the closing date of the announcement, all applications received during the open period will be considered. Any required documents must be submitted at the time that you apply as documents will not be accepted past the day the application limit is reached, if applicable. If you choose to edit your application after it has been submitted, it will be removed from consideration until you re-submit your application. The date your application is last submitted will be used to determine whether you meet the cut-off criteria. 

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.

The duties may include, but are not limited to:

• Maintains the Control Materials Inventory and Tracking System (CMITS) for the Colorado program. This system is used for tracking the use of pesticides, drugs, chemicals and other controlled materials used for field work. Assures that such items are properly stored in compliance with APHIS regulations.
• Serves as a liaison between WS and Colorado Department of Agriculture for permit and licensing purposes. Responsible for maintaining records and files relative to Colorado Department of Agriculture's permit to Control Depredating Coyotes and Red Fox from Aircraft, Limited Commercial/Public Applicator Certificate of Registration, Certificate of Pesticide Registration, Division of Wildlife's permit for the taking of depredating animals from motor vehicles and snowmobiles, CPW's Scientific Collection Permit, and U.S. Fish and Wildlife Service Special Purpose Depredation Permit. Assures that employee licenses' are not allowed to lapse before renewed. Tracks expiration dates on all other permits and renews permits as needed.
• Accountable for compliance to the APHIS Records Management Systems for the State and District Offices. Develops and maintains office filing systems, in accordance with Program policies, ensuring that current information is properly labeled and accessible while purging old files as required. Maintains and updates APHIS Directives, Policy Manuals, Administrative Bulletins, and NFC Manuals on a regular basis. Retrieves automated files, reports, and correspondence for use by staff members in responding to inquiries.
• Maintains control systems for miscellaneous payment documents, including VISA card transactions, SF1164's and travel documents. Reconciles VISA credit card transactions for all cardholders within the state. Collects all supporting documentation for charges (receipts, etc), reviews transactions for compliance with policy, and assigns budget object class codes and account numbers to transactions.
• Acts as official timekeeper; enters and transmits time and attendance to NFC for employees within the State. Reviews time and attendance reports for accuracy and compliance with tour of duty policy. Analyzes and resolves discrepancies on time and attendance records, working with NFC, Minneapolis Leave & Comp, and 'affected employees.
• Creates both technical and non-technical reports, letters, memoranda, and tabular material pertaining to the activities of the office, ensuring that all items meet the standards of protocol, format, and clarity and are in compliance with the latest policy and procedure guidelines. Incumbent writes routine non-technical correspondence for the State Director and/or Budget Analyst's signature.
• Answers and screens incoming calls in a polite, courteous manner, assisting with inquiries that do not require technical knowledge and directing other calls to appropriate individuals or agencies. Employee is primary contact and resource for field personnel. Employee also acts as liaison to Western Regional Staff, other State Office employees, and Headquarters.

Supervisory Status

No

Promotion Potential

06

Travel Required

• Occasional Travel
• Travel for training and work assignments may be required

Relocation Authorized

• No

Who May Apply

This job is open to…

US Citizens and Nationals; no prior Federal experience is required. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to satisfactory completion of one year probationary period.
• Must have a valid motor vehicle operator's license.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience equivalent to the GS-04 grade level that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Preparing documents to support inventory and/or property tracking.
• Entering timekeeping in support of employee payroll.
• Entering data into spreadsheets and databases such as Excel and Access. Retrieving information for reports and inquiries.
• Reviewing correspondence prepared for the staff. Checking for spelling, typographical errors, conformance to formats and procedural requirements.

OR
4 years of successfully completed education above the high school level. 

Equivalent combinations of education and experience are qualifying for this grade level.

FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience equivalent to the GS-05 grade level that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Applying administrative procedures to support resolution of common problems in payroll, inventory/property tracking and other, related duties.
• Using word processing software to produce a variety of documents. For example: database or spreadsheet software to enter, revise, sort of calculate, and retrieve data for standard reports; and uses graphics software to provide graphic symbols, charts, and graphs.
• Assisting with budgetary reporting.
• Performing administrative duties including procurement, personnel, record keeping, and information services.

(Note: There is no education substitution for this grade level.)

TRANSCRIPTS are required if:

• You are qualifying for the position based on education.
• You are qualifying for this position based on a combination of experience and education.
• This education must have been successfully completed and obtained from an accredited school, college, or university.

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Special Conditions:

• Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.
• Successful completion of a 1 year probationary period (if new hire to the Federal service).
• This position is eligible for telework within the local commuting area of the duty location of the position. Employee participation in telework is at the discretion of the supervisor.
• The work is primarily sedentary in nature. There may be some walking, standing, bending and carrying of light to moderately heavy items (less than 50 lbs.) such as field supplies, papers, files, books, record boxes, and the like. The work is performed in a typical office setting which is adequately lighted, heated, and ventilated.
• Occasional travel may be required for meetings, training, or assisting in District Offices.
• Must possess and maintain a valid driver's license as a condition of employment.

Security Clearance

Other

Apply

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