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Title : Administrative Office Assistant - Department of Commerce - Gaithersburg, MD
link : Administrative Office Assistant - Department of Commerce - Gaithersburg, MD

Administrative Office Assistant - Department of Commerce - Gaithersburg, MD

Summary

About the Agency

The Earthquake Engineering Group conducts research into the performance of building and infrastructure systems under strong earthquake shaking. This work saves lives and property through improved building code provisions and design tools for engineers. The Administrative Office Assistant will perform adminsitrative and clerical activities to support the work of the Earthquake Engineering Group and the National Earthquake Hazards Reduction Program.

Are you ready to explore your future with NIST?

Your application package may be shared with other selecting officials at NIST with opportunities like the one you are applying to. Additional selections may be made through this vacancy.

Duties

Duties: The incumbent will serve as an Administrative Office Assistant responsible for providing administrative support to the Earthquake Engineering Group (EEG). The incumbent will also provide administrative support to the National Earthquake Hazards Reduction Program (NEHRP), including executive-level personnel at the other NEHRP agencies (Federal Emergency Management Agency, National Science Foundation, and U.S. Geological Survey) and White House Office of Science and Technology Policy (OSTP) and the Office of Management and Budget (OMB) within the Executive Office of the President, represented in the Interagency Coordinating Committee (ICC). The incumbent will provide administrative office support by carrying out and coordinating day-to-day clerical and administrative support activities. Such activities include, but are not limited to:

Level III:

• establishing, organizing, and maintaining a current office filing system, including travel, purchases, contracts, Congressionally authorized advisory committees, correspondence, and other subject files, with guidance from Division Office Manager
• making travel arrangements, including preparing travel authorizations and vouchers, making reservations for both domestic and foreign travel, and coordinating travel for high-profile experts across the earthquake community, with assistance from Division Office Manager
• administering bankcard purchases and reconciliation, procuring office supplies, equipment, and services as required
• assisting the Division Office Manager in administering large-dollar purchases through the C-Request system, including supplies, equipment, and services, as well as task-oriented contracts
• composing draft non-technical correspondence; proofreading, editing, and composing meeting summaries for Federal Advisory Committee meetings and other activities, with guidance
• administering time and attendance
• coordinating, scheduling, and attending (for the purpose of supporting the meeting needs) internal, external, and Federal Advisory Committee meetings and other activities, and preparing meeting materials; preparing Federal Register meeting announcements and following up to ensure they are published within the required deadline, with guidance
• preparing paperwork to bring on and extend guest researchers using NAIS software.

Level IV:

• establishing, organizing, and maintaining a current office filing system, including travel, purchases, contracts, Congressionally authorized advisory committees, correspondence, and other subject files
• making travel arrangements, including preparing travel authorizations and vouchers, making reservations for both domestic and foreign travel, and coordinating travel for high-profile experts across the earthquake community
• administering bankcard purchases and reconciliation, procuring office supplies, equipment, and services as required
• administering large-dollar purchases through the C-Request system, including supplies, equipment, and services, as well as task-oriented contracts
• composing draft non-technical correspondence; proofreading, editing, and composing meeting summaries for Federal Advisory Committee meetings and other activities
• administering time and attendance
• coordinating, scheduling, and attending (for the purpose of supporting the meeting needs) internal, external, and Federal Advisory Committee meetings and other activities, and preparing meeting materials; preparing Federal Register meeting announcements and following up to ensure they are published within the required deadline
• preparing paperwork to bring on and extend guest researchers using NAIS software.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• You must be a U.S. citizen
• You must be registered for Selective Service
• You must be suitable for Federal Employment
• Time-in-grade must be met by the closing date of the announcement

Qualifications

SPECIALIZED EXPERIENCE FOR ZS-III: Applicant must have 52 weeks of specialized experience equivalent to the GS-04 grade level in the federal service (ZS-II for NIST employees). Specialized experience is defined as experience with maintaining an office filing system; preparing travel arrangements; purchasing supplies, equipment, and/or services; and providing meeting support.

OR

4 years above high-school.

SPECIALIZED EXPERIENCE FOR ZS-IV: Applicant must have 52 weeks of specialized experience equivalent to the GS-06 grade level in the federal service (ZS-III for NIST employees). Specialized experience is defined as experience with establishing and/or implementing an office filing system; preparing travel arrangements; purchasing supplies, equipment, and/or services; contract requisition preparation; preparing and reviewing documents, reports, and correspondence; and coordination of meetings of multiple attendees.

In addition, applicants MUST be able to type 40 wpm.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains Federal qualification standards. This handbook is available on the OPM website located at http:///www.opm.gov/qualifications
The ZS-III level of this position allows you to qualify and be considered based on your education. To receive this consideration, please submit a copy of your transcripts to document that you have met the education requirement. Unofficial transcripts will be accepted in the application package. However, official transcripts will be required prior to a final offer of employment.

Foreign education: Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying. For further information, visit: http://ift.tt/1fo0xnu
Applicants must meet requirements by the closing date of this announcement.

Your resume must be complete (i.e., include dates of experience, salary, work schedule, etc.), detailed and relevant to the position.

Security Clearance

Q - Sensitive

Apply

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