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Title : Secretary - Department of the Army - Saint Croix, VI
link : Secretary - Department of the Army - Saint Croix, VI

Secretary - Department of the Army - Saint Croix, VI

Summary

Virgin Islands National Guard

Area of Consideration: Open only to current Virgin Islands Army & Air National Guard members within the grades of E5 - E6. 
Note:  Virgin Islands Air National Guard member must be eligible to acquire membership in the Virgin Islands Army National Guard in an available and compatible military grade for the excepted technician position.
Position Location: Joint Forces Headquarters Building.
Selecting Official:  LTC Trevor J. Mann.
PCS: PCS is not authorized.
Selected Reserve Incentive Program (SRIP): Acceptance of a Federal Excepted technician position of over 179 days in length will cause termination from the Selected Reserve Incentive Program (SRIP).
Type of Appointment: This is a full-time, Excepted Permanent dual-status, position which requires Virgin Islands Army National Guard membership.
Job Summary:  This position is located in an Army or Air National Guard organization. Its purpose is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Participates intensively in the management of the office by applying a good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work.
Background Check:  Selectee may, at the option of the agency, be required to submit to criminal, credit history, and general background checks which will be evaluated by the agency prior to a final offer of employment and access into the Virgin Islands National Guard Federal Technician program.
National Guard Membership: This position requires military membership. It is designated for Virgin Islands Army National Guard Enlisted incumbent(s) only. In accordance with ARNG regulations, incumbent performs duties necessary to accomplish military Secretary (OA) functions in support of programs essential to state Army National Guard daily operations, training and readiness missions. As a member of a Virgin Islands Army National Guard unit, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year. Virgin Islands Army National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.

Duties

The following list of duties is not conclusive but provides a brief snapshot of the duties that may be required of this position:

• Receives visitors and telephone calls and exercises judgment in screening those which can be handled personally or be referred to other staff personnel or divisions.
• Schedules appointments and makes arrangements for time, participants, and location of meetings in accordance with instructions from supervisor.
• Receives incoming correspondence, screens material prior to distribution, establishes controls, and follows up for the supervisor.
• Reviews outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments. Returns such communications to originator for correction.
• Maintains office files of correspondence, directives, regulations, and other convenient information.
• Arranges for travel, arranges visit schedules, notifies organizations and officials to be visited, makes reservations, and submits travel vouchers and reports.
• Utilizes word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and nonmilitary correspondence, reports, summary sheets and staff studies, and statistical and tabular material.
• Performs other duties as assigned.  

Travel Required

• Occasional Travel
• Some travel may be require for training

Relocation Authorized

• No

Job Requirements

Key Requirements

• Must be a current US Citizen.
• Under 5 USC 2108 & 5 CFR 211, Veteran's Preferences criteria does not apply
• Direct Deposit Banking is Mandatory.

Qualifications

General Experience:  Must have experience in performing any combination of the following tasks: typing (letters, forms); general clerical (answering the telephone, receiving visitors, composing correspondence, filing, reviewing outgoing correspondence for grammar, format, etc.) stenographic (taking and transcribing shorthand). Experience using computer and automation systems.
Specialized Experience:  Must have a minimum of 9 months speciailized experience in the performance of clerical or administrative duties which demonstrates that the candidate has thorough knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area. Experience providing technical guidance and overseeing office procedures to meet the needs of an organization.



National Guard Compatibility: Once an applicant is selected and prior to being placed in the technician Secretary (OA) position the selectee must be assigned to any unit in the Virgin Islands Army National Guard as an Enlisted member in EMOS 42A.  Rank inversion is strictly prohibited.  Wear of the Army uniform as prescribed by AR/NGB/VI NGR is required for incumbent of this position.  Acceptance of this position constitutes concurrence with this requirement as a condition of employment.

Security Clearance

Secret

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