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Title : Various Administrative Positions - Health Canada - Ottawa (Ontario)
link : Various Administrative Positions - Health Canada - Ottawa (Ontario)

Various Administrative Positions - Health Canada - Ottawa (Ontario)

Reference number: SHC18J-010609-000132
Selection process number: 18-NHW-HECS-EA-NCR-224254

Health Canada - Healthy Environments and Consumer Safety Branch
Ottawa (Ontario)
AS-01 - AS-01/PM-01
$51,538 to $57,643 For further information on the organization, please visit Health Canada
Closing date: 20 February 2018 - 23:59, Pacific Time
Who can apply: Persons residing in Canada and Canadian citizens residing abroad.

Apply online

Important messages

PLEASE ENSURE YOU READ ALL POSTER NOTES THOROUGHLY AS THEY CONTAIN IMPORTANT INFORMATION THAT WILL BE REQUIRED IN THE APPLICATION PROCESS. FAILURE TO READ THE NOTES AND FOLLOW THE INSTRUCTIONS COULD RESULT IN YOUR APPLICATION MISSING CRITICAL INFORMATION AND HAVING INSUFFICIENT INFORMATION FOR THE ASSESSMENT BOARD TO COMPLETE YOUR ASSESSMENT RESULTING IN YOUR ELIMINATION FROM THE PROCESS.

It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets) by RESPONDING TO THE SCREENING QUESTIONS IN THE ONLINE APPLICATION. Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current or past responsibilities, rather the candidate must provide concrete examples which illustrate how they meet the requirement. Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.

Intent of the process

Applicants should be aware that this selection process may be used to staff similar positions at this group and level with various security requirements, conditions of employment as well as various tenures (temporary or permanent) within Health Canada.
Positions to be filled: 1

Information you must provide

Your résumé.

You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Secondary school diploma or an acceptable combination of education, training and/or experience

Degree equivalency

Both Streams:
• Experience working in a team environment
• Experience working with Microsoft Outlook, Word, Excel and PowerPoint computer programs.

Stream 1 (AS-01) :
• Experience managing a manager’s calendar and schedule
• Experience providing clerical or administrative support services (e.g. purchasing offices supplies, receiving goods, entering data, managing correspondence, archiving documents, etc.).

Stream 2 (PM-01) :
• Experience coordinating with staff across regions, sectors, or programs.
• Experience in following and applying standard operating procedures in an operational work environment
• Experience in handing sensitive and confidential information

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Asset Education:
Successful completion of two years of an acceptable post-secondary program in a related field.

Degree equivalency

Asset Experience:
Experience using SAP or other financial systems, including monitoring and tracking financial information
Experience supporting the implementation of reporting requirements and processes.
Experience setting up contracts through procurement
Experience working with contractors
Experience in web development
Experience in client and stakeholder relations and interaction
Experience making travel arrangements and preparing travel claims

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• Bilingual Imperative BBB/BBB
• Bilingual Imperative CBC/CBC
• Bilingual Imperative CCC/CCC

Information on language requirements

Knowledge

Stream 2:
• Knowledge of project management principles

Abilities

Both Streams:
• Ability to work under pressure and set priorities in a changing environment
• Ability to analyze and validate data for completeness
• Ability to communicate effectively in writing
• Ability to communicate effectively orally

Personal Suitability

Both Streams:
• Effective interpersonal skills
• Judgement
• Attention to detail
• Team Work
• Reliability
• Respect of diversity

The following may be applied / assessed at a later date (may be needed for the job)

Operational Requirements:
• Willingness and ability to work overtime on short notice.
• Willingness and ability to travel on occasion.

Conditions of Employment:
• Security: Secret
Some positions may require reliability or confidential security status.

Other information

Depending on the number of applicants, Department needs and HR plans, volume management strategies such as random selection, top-down approach, and/or cut-off scores MAY be used for the purpose of managing applications/candidates.

Reference checks may be sought.

An interview may be administered.

A written examination may be administered.

Candidates must meet the essential qualifications to be appointed to a position.

Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.

Proof of education will be required at the interview stage. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at http://www.cicic.ca.

All candidates that apply to this selection process must include in their application a valid email address and ensure that this address is functional at all times and that it accepts messages from unknown users. Failure to do so may result in important messages not being received. Communication for this process will be conducted via the e-mail address provided in your application. It is your responsibility to ensure that you check for messages regularly.
The Public Service of Canada is committed to building a skilled, diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily on their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group.
The Public Service of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise the Public Service Commission or the departmental official in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Preference

Preference will be given to veterans and to Canadian citizens, in that order.
Information on the preference to veterans
We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Jessie Robinson, Senior Human Resources Assistant	Amy Kirby, Human Resources Advisor
jessie.robinson@canada.ca	amy.kirby@canada.ca

Apply online

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