Title : ACCOUNTING TECHNICIAN - National Film Board - Montréal Island (Québec)
link : ACCOUNTING TECHNICIAN - National Film Board - Montréal Island (Québec)
ACCOUNTING TECHNICIAN - National Film Board - Montréal Island (Québec)
ACCOUNTING TECHNICIAN (2 POSITIONS)
POSITION NUMBER: 00022618
POSITION STATUS: Temporary 1 year or 2 years, Full-Time (with poss. extension)
DIVISION: Finance, Operations and Technology
DEPARTMENT: Finance and Administration Management
SALARY RANGE: 5 – $42,968 to $52,258 (unrevised)
UNION CATEGORY: CUPE
LOCATION: Montreal
As Canada’s public producer and distributor, the National Film Board has been sharing our country’s stories and pioneering breakthroughs in audiovisual storytelling since 1939. A world-renowned creative laboratory with a mandate to tell stories that reflect the full spectrum of Canadian lives, perspectives and experiences, the NFB has been recognized for its leadership in gender parity, Indigenous media and working with creators from underrepresented communities. Our network of studios work with emerging, mid-career and established creators from across Canada—creators who are passionate about excellence in storytelling and exploring the issues that matter—in documentary, animation, interactive and immersive works.
SUMMARY OF DUTIES
For one or more areas of accounting (billing, accounts payable and receivable, agreements, taxation, etc), contributes to the financial and accounting management of the organization through participation in computational tasks, data entry, filing, registration, etc. Provides support to various accounting processes such as auditing, monitoring, completion of forms, records, reports, or other, as required. Processes bills payable (external and internal suppliers), employees expense claims (travel, hospitality, etc.) and captures transactions in the financial system or related systems such as: travel system, system of travel cards or purchasing cards, the Phoenix time management module. Applies regulations and directives of the Treasury Board Secretariat, the National Joint Council and the Receiver General and applies the methods and procedures used at the NFB. Tracks unpaid supplier invoices and related purchase orders, initiates and makes payments online in the Standard Payment System (SPS).
MAJOR RESPONSIBILITIES
- Maintains accurate data of third parties (suppliers, employees) in the financial system, related system and the payment system.
- Verifies that supporting documents (purchase orders, contracts, invoices, account statements, expense accounts, payment requests) required for the capture of transactions in financial systems have been duly authorized in accordance with the Financial Administration Act (FAA).
- Ensures that the entered information is complete and accurate and that transactions are processed in a timely manner and in accordance with established internal control procedures and accounted for in the financial system.
- Initiates and conducts interdepartmental settlements, online payments in the Standard Payment System (SPS) and processes checks returned in SPS.
- Tracks unpaid invoices from suppliers.
- Track unused travel credits.
- For internal services, tracks work orders following system execution and processes within the prescribed time, the billing and collection of all completed services requests according to the designated department, validates and approves work orders from assigned sectors, ensuring that approvals are consistent with NFB policies and procedures.
- Ensures time sheets recording for employees of less than three months in the Phoenix time management module.
- Applies the political and legal process relating to contracts and agreements.
- Contributes to various accounting transactions related to the processing of invoices for equipment that can be capitalized and leased.
- Provides support for various accounting operations; internal and external audits, follow ups, completion of forms, accounting records, reports, or other requests, as required.
- Acts as administrator of the travel system module.
- Responsible for Shared Travel Services interface and analysis of corrections to be made.
- First point of contact regarding the consistent application of the Directive on Travel Expenses, Hospitality Expenses, Conferences and Events.
- Collaborate with various internal departments for regulation, amendments and termination of contracts and, answers to various questions directed to the section, such as problematic case interpretations (travel claims, etc.).
- Applies internal policy management and archiving of documents.
- Participates in projects to improve work tools and processes.
- Participate to the replacement within the team during holiday periods or absences.
REQUIRED QUALIFICATIONS
- College diploma in an appropriate discipline, such as finance, administration or accounting.
- Minimum three years’ relevant experience.
- Ability to interpret policies, regulations and guidelines as well as the methods and procedures used at the NFB.
- Good knowledge of automated data processing.
- General understanding of the procedures currently used in a financial management department.
- Good knowledge of Microsoft Office suites and Oracle or other integrated financial programs.
- Bilingual (French and English).
PERSONAL QUALITIES
- Accurate and careful work, organization skills, collaborative attitude, a sense of discretion and judgment.
- Customer satisfaction and timeliness.
Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to rh-hr@nfb.ca, BY JANUARY 30, 2018, citing competition number: JS-00022618.
As part of its employment equity policy, the NFB gives special consideration to applications from all qualified candidates belonging to any of the following groups: Aboriginal peoples, persons with a disability and visible minorities.
Please note that only applicants selected for an interview will be contacted.
Apply
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