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Title : Clerk - Canada Post - Mississauga, ON
link : Clerk - Canada Post - Mississauga, ON

Clerk - Canada Post - Mississauga, ON

Job Description: 
Job Requisition Id: 4937
Business Function: Operations Support
Primary City: Mississauga
Other Location(s):
Province: Ontario (CA-ON)
Employment Type: Full-Time
Employment Status: Temporary
Language Requirement: English Essential
Employee Class and Level: UPCEA03
Number of Vacancies: 1
Position Reports To: BART SMIESZEK
Area of Competition: Mississauga
Posting Date (dd/mm/yyyy): 21/12/2017
Closing Date (dd/mm/yyyy): 09/01/2018

Job Description

Demonstrating a strong attention to detail, you will be accountable for the execution of staffing actions for employees engaged in mail processing, collection and delivery, and retail operations. This will include overseeing lists, schedules, bids, canvasses, reports and related communications with employees. Clerical and administrative staff will look to you for support and training. This position may require work during the evening or night shifts.

Job Responsibilities

• Administer, control and coordinate all staffing activities related to the offering and confirmation of available positions, position content, promotions, demotions, transfers and assignment of regular and determinate personnel

• Ensure employees meet requirements and receive necessary training

• Receive transfer requests, preparing and initiating activities related to the offering and automatic appointment to opportunities

• Create and produce canvass or bid sheets

• Communicate with applicants and management regarding the transfer process to ensure compliance to collective agreements and integrity of data

• Maintain corporate systems to ensure accuracy and completion on a timely basis

• Communicate with management and support functions to ensure employees are correctly paid, including investigating causes of pay anomalies

• Maintain and administer systems and processes required for the effective management of temporary employees

• Create, administer and coordinate the various canvasses and bidding processes required by the collective agreements for each employee group

• Maintain an in-depth knowledge of policies, processes and systems as they relate to employee movement, and keep current on relevant changes in collective agreements, corporate policies, directives, etc.

• Liaise professionally with local and regional union representatives, supervisors and management, Labour Relations and other stakeholders

• Respond to enquiries, identifying and tracking outstanding issues, detects errors and then escalating to the appropriate parties as necessary

• Provide coaching and support to first line management on procedures, systems and transactions that may affect pay

• Resolve minor problems and issues with the various unions and local management representatives and may be required to participate in union-management consultation meetings

• Maintain a database in order to provide management and the unions with reliable and comprehensive information

• Prepare, maintain and update various schedules and lists as required

• Maintain a working knowledge of and proficiency in using various corporate menu driven systems as well as various corporate software packages

• Maintain an up to date ability to create and modify letters, spreadsheets, reports, letters, charts and presentation material using current versions of corporate software
 

Qualifications

• High School Diploma or equivalent

• Knowledge of scheduling procedures

• Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook).

• Knowledge of Data Base management
 

Other Information

Statement of Qualifications

Knowledge:

• Knowledge of CUPW collective agreement and staffing process. 
• Knowledge of scheduling procedures 
• Knowledge of SAP, Microsoft Office (i.e. Excel, Access, Word, PowerPoint & Outlook). 
• Knowledge of Data Base management. 

Skills, Abilities and Personal Suitability:

• Ability to organize, plan and control work effectively for oneself. 
• Ability to implement plans. 
• Ability to solve problems in a timely and efficient manner. 
• Ability to communicate effectively both orally and in writing. 
• Ability to prioritize work. 
• Ability to perform audits, reconciliations and reviews and to document and report findings in a timely and efficient manner. 
• Effective interpersonal skills with operations community. 
• Confidence, initiative, persuasiveness. 
• Desire to take on new issues, additional tasks, learn by oneself, and resolve all challenges in a creative and constructive manner. 
• Ability to work effectively in a team environment. 

An eligibility List will be created

Employment Equity
Canada Post is committed to employment equity and encourages applications from women, Aboriginal people, persons with disabilities and visible minorities.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation
If you are contacted by Canada Post regarding a job opportunity or testing, please advise if you require accommodation.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Leadership Behaviours
Decision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporation's best interests.
Accountability – An individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.
Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.

Our Values
Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.
Transformation – We will innovate and transform to win in the marketplace.
Customer – We serve Canadians with pride and passion.
Integrity – We act responsibly and with integrity.
Respect – We treat each other with fairness and respect.
Safety – We are committed to a safe and healthy environment for all our stakeholders.

Position Occupancy
Applicants who are currently members of the employee group - the provisions of the collective agreement apply which respect to position occupancy requirements.

Applicants who are currently members of another employee group - should contact their human resources representative to learn more about their position occupancy requirements.


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