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Title : ADMINISTRATIVE ASSISTANT PERSONNEL CLERK - Court Services Division - Brampton,ON
link : ADMINISTRATIVE ASSISTANT PERSONNEL CLERK - Court Services Division - Brampton,ON

ADMINISTRATIVE ASSISTANT PERSONNEL CLERK - Court Services Division - Brampton,ON

Organization:

Ministry of the Attorney General

Division:

Court Services Division

City:

Brampton

Job Term:

1 Temporary up to 5.5 months

Job Code:

09OAD - Office Administration 09

Salary:

$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

116537

Apply Online
View Job Description

If you are an enthusiastic and organized administrative professional looking for your next challenging opportunity, then come join the Court Services Division, where you will provide confidential administrative and clerical support to management staff.

What can I expect to do in this role?

In this position, you will:
• provide first point-of-contact service for Manager of Court Operations office by receiving and screening visitors, internal and external telephone calls, and incoming mail
• identify key issues and priorities for immediate action, provide information and assistance relating to program and administrative services
• perform administrative services by producing typed materials, draft routine correspondence and ensuring accuracy by proofreading materials
• organize, manage and maintain electronic and manual records management, data and filing systems
• ensure established quality service standards are met
• control the manager's schedule by booking appointments using Outlook, giving consideration to other known commitments and priorities
• ensure Manager of Court Operations has all necessary material (agendas, minutes, submissions etc) required to attend various local, regional and divisional committee meetings
• liaise with court and government officials, staff, judiciary, public and Facilities Management, in a multi-court environment on administrative/building issues
• monitor employee attendance records, merit dates and contract end dates for purposes of WIN approval and reconciliation of attendance records
• enter employee time sheet information into computerized system

How do I qualify?

Mandatory

•Typing 50 words per minute

Administrative and Technical Skills

You have:
• administrative experience providing support to a team of professionals and knowledge of office administrative policies, procedures and practices
• the ability to interpret and apply relevant collective agreements and various pieces of legislation, relating to payroll, benefits and attendance administration
• an understanding of human resources recruitment activities, procedures and practices

Organizational Skills

You have:
• strong organizational skills to maintain filing and/or tracking systems and to arrange conferences/meetings and coordinate various activities for program area
• the ability to meet strict/tight deadlines, change and manage conflicting priorities

Communication and Customer Service Skills

You have:
• written communication skills and understanding of grammar, syntax and spelling to accurately prepare correspondence, reports and presentations
• verbal communications skills to provide information on program area in response to internal and external inquiries and to coordinate and arrange meetings and conferences, book travel arrangements and screen telephone calls
• excellent customer service skills when dealing with internal and external stakeholders

Computer Skills

•You are proficient in word processing, presentation, spreadsheet (example: Word, Outlook, Excel, PowerPoint) and database software (example: CORPAY,WIN, FRANK, ICON) in order to prepare correspondence, memoranda, reports, presentations, minutes and to enter data and produce human resources and statistical reports

Other Essential Skills

You have:
• the ability to work in a team environment to achieve goals
• the ability to maintain a high level of confidentiality
• a high level of judgment, tact, sensitivity and diplomacy



Please note: The Brampton Courthouse is a scent-free environment.


Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional Information:

Address:

• 1 Temporary, duration up to 5.5 months, 7755 Hurontario St, Brampton, Central Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Thursday, December 21, 2017

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• C-AG-80217/15

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, January 9, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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