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Title : Administrative Assistant - National Research Council Canada - Victoria (British Columbia)
link : Administrative Assistant - National Research Council Canada - Victoria (British Columbia)

Administrative Assistant - National Research Council Canada - Victoria (British Columbia)

City: Victoria
Organizational Unit: Herzberg Astronomy and Astrophysics
Classification: AD-3
Tenure: Continuing
Language Requirements: English

The NRC Advantage

GREAT MINDS. ONE GOAL. CANADA'S SUCCESS.

Canada’s National Research Council represents a powerful partnering option for anyone looking to push the boundaries of science and industry. In fact, as Canada’s “go-to” RTO, we have become catalysts for innovation.  For a hundred years, the impact of our work with industry leaders and other government bodies has shaped Canada’s future. We partner with some of the most creative and solutions-driven minds in the world.

And now, we want to partner with you.  Be part of our collective force to come up with potentially disruptive solutions to Canada’s current and future technology challenges. Let your expertise and inspirations make an impact by joining NRC.

Your Challenge

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's premiere research and technology organization.

We are looking for a vibrant and dynamic Administrative Assistant to support our Herzberg Astronomy and Astrophysics Research Centre.

The Administrative Assistant provides general administrative support. Some of the duties of the position include: coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing systems and responding to general enquiries.

This position will appeal to a person who is well organized, who is detail-oriented, and who enjoys working as part of a team to deliver excellent client service. If you’re that person, then this is the perfect role for you!

Screening Criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

Successful completion of secondary school according to provincial standards.

Post-secondary education in administration may be considered an asset.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Experience providing administrative support services such as arranging meetings, making travel arrangements, processing travel claims, creating and maintaining files and data entry.
• Significant* experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience in drafting and proofreading memos and/or letters.

*Significant means a minimum of 2 years’ experience.

IMPORTANT
Please be sure to clearly indicate on your cover letter if you have any of the following asset qualifications:

1. Experience working in a financial environment.
2. Experience in providing administrative support services in a scientific research or engineering environment.
3. Experience using SAP software or another similar ERP software package.

Condition of Employment

Reliability Status

Language requirements

English 
Information on language requirements and self-assessment tests

Assessment Criteria

Candidates will be assessed on the basis of the following criteria:

Technical Competencies

• Knowledge of office administration procedures and practices such as arranging meetings; making travel arrangements; processing travel claims and preparing correspondence.
• Ability to demonstrate discretion, tact and sound judgment, especially when reviewing sensitive or confidential information and determining the appropriate course of action.
• Ability to manage multiple competing priorities on a daily basis.
• Ability to provide information, explain processes and respond to queries.
• Ability to demonstrate accuracy and attention to detail.
• Ability to use Microsoft Office suite (Outlook, Word and Excel).

ASSETS:

• Basic knowledge of accounting, financial and business principles and methods. 

Behavioural Competencies

• Management services - Client focus (Level 2)
• Management services - Communication (Level 1)
• Management services - Initiative (Level 2)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)

Competency Profile(s)

For this position, NRC will evaluate candidates using the following competency profiles: Management Services;
View all competency profiles

Relocation

Relocation assistance will be determined in accordance with the NRC's directives.

Salary Range

From $38,872 to $51,540 per annum.

Notes

• Preference may be given to visible minorities, aboriginal peoples and persons with disabilities in this process to address the NRC's current and future organizational needs, i.e., to contribute to improving representation of designated group members.
• Candidates must clearly demonstrate in their cover letter how they meet the education and experience factors listed on the poster. Candidates must use the education/experience criteria as a header and then write one or two paragraphs demonstrating how they meet them by providing concrete examples. In addition, the candidate is encouraged to describe in detail when, where and how he/she gained the experience. Failure to provide an appropriate cover letter will result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.
• An eligibility list may be established for a one-year period for similar positions of various tenures and linguistic profiles.
• NRC employees enjoy a wide-range of benefits including comprehensive health and dental plans, pension and insurance plans, vacation and other leave entitlements.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• Resumes will be used only as a secondary source to validate the experience described in the cover letter.
• The incumbent must adhere to safe workplace practices at all times.

As an employer who values diversity in its workforce, we encourage candidates to self-identify as members of the following designated groups: women, visible minorities, aboriginal peoples and persons with disabilities. Measures for accommodation are available to all candidates retained for further assessment.

Please direct your questions, with the requisition number (1121) to:
E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca
Telephone: 613-949-7685
Closing Date: 8 January 2018 - 23:59 Eastern Time


For more information on career tools and other resources, check out Career tools and resources

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