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Title : ADMINISTRATIVE ASSISTANT - Ministry of Transportation - Sudbury, ON
link : ADMINISTRATIVE ASSISTANT - Ministry of Transportation - Sudbury, ON

ADMINISTRATIVE ASSISTANT - Ministry of Transportation - Sudbury, ON

Organization:

Ministry of Transportation

Division:

Provincial Highways Management

City:

Sudbury

Job Term:

1 Temporary

Job Code:

08OAD - Office Administration 08

Salary:

$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

116401

Apply Online
View Job Description

If you're a bilingual individual seeking a position that will allow you to fully exercise your strong office administrative background, please consider this opportunity with the Ministry of Transportation's Northeastern Region Operations section.

What can I expect to do in this role?

In this role, you will:

• respond to routine inquiries and handle incoming/outgoing mail
• maintain filing systems and appointment calendars
• organize travel and accommodation logistics
• perform clerical tasks in order to provide effective administrative support to the section

How do I qualify?

Mandatory

• Proficiency in English as well as in oral French at the advanced level

Essential Skills:

• You have communication skills to respond to general inquiries with tact and diplomacy as well as to accurately type, compose and proofread correspondence, reports and presentation material
• You have organizational and reasoning skills to determine priorities among tasks with conflicting deadlines and coordinate own work to ensure deadlines are met
• You have analytical skills and attention to detail to identify and resolve discrepancies related to invoices, purchasing card statements and expense claims as well as to assess confidentiality of information when responding to inquiries
• You have arithmetic and financial skills to calculate employee attendance and reconcile expenditures relating to expense claims, purchase card statements, purchase orders, invoices and property purchase agreements

Technical Knowledge:

• You have knowledge of office administration practices, including mail handling and filing systems as well as maintenance of appointment calendars and office supplies
• You are proficient with computers and word processing, spreadsheet, database, presentation and email software

Additional Information:

Address:

• 1 Bilingual Temporary, duration up to 12 months, 3767 Hwy 69 S, Sudbury, North Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Tuesday, December 19, 2017

Note:

• This ad is also available in French.
• T-MT-116401/17

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, January 9, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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