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Title : ADMINISTRATIVE ASSISTANT - Ministry of Community Safety and Correctional Services - Ottawa, ON
link : ADMINISTRATIVE ASSISTANT - Ministry of Community Safety and Correctional Services - Ottawa, ON

ADMINISTRATIVE ASSISTANT - Ministry of Community Safety and Correctional Services - Ottawa, ON

Organization:

Ministry of Community Safety and Correctional Services

Division:

Ottawa-Carleton Detention Centre

City:

Ottawa

Job Term:

1 Temporary part-time up to 6 months

Job Code:

08OAD - Office Administration 08

Salary:

$23.10 - $26.86 Per Hour* Amended salary information under Job ID
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

116166

Apply Online
View Job Description

The correct salary range for this position is $22.76 to $26.46 per hour in compliance with current OPSEU collective agreement provisions

The Ottawa-Carleton Detention Centre seeks a well-organized individual with strong administrative skills to provide a wide range of administrative and clerical services.

Please note: This is a temporary part-time position, up to 6 months in duration. The hours of work are 20 hours per week.

What can I expect to do in this role?

In this role, you will
• Book appointments, using an electronic database, for lawyers to see their clients via video conference
• Collect and maintain statistical data on visits
• Create and maintain forms and spreadsheets
• Maintain a filing system
• Take, transcribe and distribute minutes
• Schedule meetings and book boardrooms
• Perform other administrative and clerical services to senior management

How do I qualify?

Administrative Skills

• You demonstrate experience and skills in providing a wide range of administrative services
• You have knowledge of office administrative procedures, including confidentiality of information
• You have strong keyboarding skills
• You can operate office equipment, such as photocopier and fax machine

Computer Skills

• You are proficient in MS Office and software applications to produce a variety of documents, correspondence and spreadsheets, coordinate meetings and schedules, manage files, and track information

Communication and Interpersonal Skills

• You can communicate effectively with staff and management
• You have prepare a variety of written correspondence

File Management Knowledge

• You have knowledge of filing procedures to maintain a variety of files and records

Attention to Detail and Organizational Skills

• You can prioritize work and ensure tasks are completed in a timely manner
• You can check documents to ensure records are maintained with accuracy

Additional Information:

Address:

• 1 Temporary - PartTime, duration up to 6 months, 2244 Innes Rd, Ottawa, East Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, December 13, 2017

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• E-CL-116166/17

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, December 29, 2017 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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