Title : HUB ADMINISTRATIVE ASSISTANT - Ontario Clean Water Agency - Thunder Bay, ON
link : HUB ADMINISTRATIVE ASSISTANT - Ontario Clean Water Agency - Thunder Bay, ON
HUB ADMINISTRATIVE ASSISTANT - Ontario Clean Water Agency - Thunder Bay, ON
Organization:
Ontario Clean Water Agency
Division:
Operations, Northwestern Region, Ontario
City:
Thunder Bay
Job Term:
1 Permanent
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
*Indicates the salary listed as per the OPSEU Collective Agreement.
Open
Job ID:
114670
Do you want to be part of a team providing safe and reliable clean
water services to thousands of Ontarians each day?
Who We Are
The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations.
Become a Hub Administrative Assistant with the OCWA today!
In this role, you will provide administrative assistance in support of all activities required for the Northwestern Ontario Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.
What's in it for you?
• Flexible learning and development opportunities.
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 20 years.
• Work with an organization committed to innovation and advanced technology.
• A defined benefit pension plan.
• Maternity and parental leave top-up benefits including for adoptive parents.
• Comprehensive Health Plan.
• Life and Disability Insurance.
Knowledge:
• Excellent knowledge of office administration, procedures and processes.
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet).
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
• Knowledge of business processes of organization to conduct and assist in the preparation of financial analyses in support of strategic operational and business planning process.
• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
• Ability to work independently and in a team oriented environment.
2. You must show how you meet what we are looking for clearly, completely and concisely; we rely on the information you provide to us.
3. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
Send application/resume with covering letter to:
Ontario Clean Water Agency
Attention: Johanna Kirkbride
Email: jkirkbride@ocwa.com
Ontario Clean Water Agency is an equal opportunity employer.
We will accommodate your needs under the Ontario Human Rights Code
The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.
Note: Thank you for your interest, we will contact you only if we choose you for further screening or an interview.
water services to thousands of Ontarians each day?
Who We Are
The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations.
Become a Hub Administrative Assistant with the OCWA today!
In this role, you will provide administrative assistance in support of all activities required for the Northwestern Ontario Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.
What's in it for you?
• Flexible learning and development opportunities.
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 20 years.
• Work with an organization committed to innovation and advanced technology.
• A defined benefit pension plan.
• Maternity and parental leave top-up benefits including for adoptive parents.
• Comprehensive Health Plan.
• Life and Disability Insurance.
What can I expect to do in this role?
What we are looking for:Knowledge:
• Excellent knowledge of office administration, procedures and processes.
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet).
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
• Knowledge of business processes of organization to conduct and assist in the preparation of financial analyses in support of strategic operational and business planning process.
How do I qualify?
Skills and abilities include:
• Excellent planning, time management and organizational skills• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
• Ability to work independently and in a team oriented environment.
How to Apply
1. You must apply by e-mail.2. You must show how you meet what we are looking for clearly, completely and concisely; we rely on the information you provide to us.
3. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
Send application/resume with covering letter to:
Ontario Clean Water Agency
Attention: Johanna Kirkbride
Email: jkirkbride@ocwa.com
Ontario Clean Water Agency is an equal opportunity employer.
We will accommodate your needs under the Ontario Human Rights Code
The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.
Note: Thank you for your interest, we will contact you only if we choose you for further screening or an interview.
Additional Information:
Address:
- 1 Permanent, 574B Memorial Avenue, Thunder Bay, North Region
Compensation Group:
Ontario Public Service Employees Union
3.7
Category:
Administrative and Support Services
Posted on:
Friday, November 17, 2017
How to apply:
- You must submit your application using only one of the methods identified below.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Be sure to quote the Job ID number for this position.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
Johanna Kirkbride
jkirkbride@ocwa.com
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, December 1, 2017 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
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