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Title : Administrative Assistant - Royal Canadian Mounted Police - Ottawa, ON
link : Administrative Assistant - Royal Canadian Mounted Police - Ottawa, ON

Administrative Assistant - Royal Canadian Mounted Police - Ottawa, ON

• Posted: 11/16/17
  Job Type: Full Time
  Location: Ottawa
  Reporting to the Director, E-Commerce & Marketing Communications, the Administrative Assistant provides support services and coordinates an extensive range of administrative tasks for the Marketing team. The incumbent must be customer service oriented and represent the marketing team in a professional manner.
  Essential Duties and Responsibilities:
  
  • Assist the in creating, editing and proofreading, reports, presentations and other documentation.  
  • Provide administrative support to the marketing teams to ensure that timelines and deliverables are met. 
  • Plan and update the agendas, coordinate meetings and manage their priorities.
  • Create and process purchase orders for the marketing teams, receive and pay invoices, and maintain the operational budget up-to-date and reconcile with the financial reports.
  • Coordinate and book travel arrangements, prepare and review travel claims against the policy and complete expense reports.
  • Organise meeting logistics, draft minutes of meetings when required and follow-up on outstanding items as needed.
  • Handle the processing, safekeeping and archiving of both electronic and paper versions of documents.  Provide support with the filing of documentation.
  • Coordinate the timely responses to Parliamentary Inquiries and Access to Information Requests.
  • Ensure team members complete their timesheets in a timely fashion, input the data into HR system as appropriate and advise of any discrepancies.
  • Coordinate special events for the Marketing team as required.
  Requirements:
  
  • College diploma in office administration or the equivalent.
  • Minimum of 5 years relevant experience.
  • Fluently bilingual in French and English, and excellent writing skills in both.
  • In-depth knowledge of various software programs (specifically Microsoft Office Suite: Outlook, Word, Excel and PowerPoint).
  • Excellent administrative abilities, strong organizational skills and detail-oriented.
  • Ability to thrive in a fast-paced, confidential and sensitive environment and work effectively under pressure to meet set deadlines.
  • Strong analytical skills.
  • Effective communication, interpersonal and presentation skills.
  • Collaborative, open-minded and creative in a team-oriented setting.
  • Adaptability, initiative, sound judgment, tact, and reliability.
  • Positive attitude, results oriented, dynamic and highly motivated.
  • Strong ability to prioritize workload.
  
  If you qualify for the mandatory requirements, and if the above describes your abilities and interests, please forward your resumé and cover letter in confidence to:
  Royal Canadian Mint, Human Resources,
  320 Sussex Drive, Ottawa, Ontario, K1A 0G8
  Fax : (613) 998-0272
  e-mail : careers@mint.ca
  While we appreciate all applications, only those selected for interview will be contacted.

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