Branch Support Assistant - Department of the Army - Champaign, IL

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Title : Branch Support Assistant - Department of the Army - Champaign, IL
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Branch Support Assistant - Department of the Army - Champaign, IL

  • Summary


    About the Position:If you are looking for an exciting and challenging career, this is the position for you.  The Branch Support Assistant will perform multiple administrative and support duties.
    About the Organization:
    The U.S. Army Engineer Research and Development Center (ERDC) is one of the most diverse engineering and scientific research organizations in the world. Provides high quality, responsive engineering and environmental research and development support to the Army and Nation. As part of the U.S. Army Corps of Engineers team, ERDC develops innovative science and technology solutions to support warfighting, infrastructure, environmental, water resources, and disaster operations. It consists of seven laboratories at four geographical sites in Vicksburg, MS.; Champaign, IL; Hanover, NH; and Alexandria, VA. ERDC employs more than 2,000 engineers, scientists and support personnel. For more information on our organization, please visit our website at http://ift.tt/1dqWjeD
    Champaign - Our organization is an allied agency of the University of Illinois at Urbana-Champaign. Our permanent employees enjoy many free or low cost benefits of the University including courses, and access to university facilities. Champaign County is home to some of the richest farmland, one of the world's top universities and is easily accessible by air, rail and interstate. It offers 80 parks, 3 Forest Preserve areas, a variety of cultural attractions. For additional information about Champaign area, please visit the Champaign Chamber of Commerce website at http://ift.tt/1Wd0cJc
    Who May Apply: U.S. Citizens

    Learn more about this agency

    Responsibilities


    As a Branch Support Assistant (BSA), you will provide administrative support for the Materials and Structures Branch in the Facilities Division of the Engineer Research and Development Center. This branch consists of 30-50 research staff made up of full time federal employees, contractors, University research assistants, and other associated staff. You will provide customer service and communicate clearly and interact via face-to-face, telephone, email, and other modes of communication. You will provide clerical support using office software such as Microsoft Word, Excel, and SharePoint. You will organize and prepare approval material for processes such as conferences, official correspondence, training, and foreign travel as required. You will respond to phone, fax, email, and other correspondence. You will prepare, process, and post travel orders, government vehicle requests, and travel vouchers for Branch staff. You will verify time and attendance using the automated Corps of Engineers Financial Management System (CEFMS), ensuring availability of funds and accurate timekeeping and leave reporting by staff. You will maintain leave, travel, and telework status of all branch members on a shared calendar. You will also use Microsoft Outlook or similar systems to coordinate and schedule branch activities, meetings, activities as required. You will input training and other Purchase Request& Commitments (PR&Cs) into CEFMS and post to Microsoft SharePoint. You will maintain and monitor branch inventory records to ensure accuracy, conduct inventory and inventory reconciliations as required by applicable regulations, and coordinate and prepare forms for property excess/transfer throughout the year.  You will maintain branch files as required by applicable regulations.  You will format, print, route and mail documents and correspondence as requested.  As needed, you will provide support to other Branches due to leave or long-term deployments of other BSAs in the organization. Other duties will be as assigned when workload permits.

    Travel Required

    Occasional travel - Business travel may be 5%
    Supervisory status
    No

    Who May Apply

    This job is open to…

    U.S. Citizens Questions? This job is open to 1 group.
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