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Title : Administrative Support Assistant - Department of the Army - Fort Carson, CO
link : Administrative Support Assistant - Department of the Army - Fort Carson, CO

Administrative Support Assistant - Department of the Army - Fort Carson, CO

Summary

About the Agency

This position is located at Child, Youth & School Services.

Fort Carson CYSS....There when you need us!
Child, Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students, CYS supports the Army Family Covenant by reducing the conflict between mission readiness and parental responsibility.

Fort Carson, "The Mountain Post,"

We are located just south of Colorado Springs at the base of the Rocky Mountains. The unparalleled beauty and mild climate of Colorado Springs make it a gateway to a wide variety of outdoor activities. Many internationally known ski areas and some of the nation's most scenic parks and finest hunting and fishing areas are located within a short drive. Fort Carson Families have easy access to the many cultural attractions of "The Springs" and the bright lights of nearby Denver. The Colorado Springs area has a mild year-round climate. In January, the coldest month, temperatures average a high of 43 degrees Fahrenheit and a low of 23 with a mean of 33 degrees. The area averages 37 inches of snow annually. August, the warmest month, has an average high of 84 degrees and a low of 61 degrees with a mean of 73 degrees. Fort Carson's elevation is above 6,000 feet, and some newcomers may experience slight fatigue at first.


DFMWR strives to deliver the highest quality programs and services at Fort Carson -- from family, child and youth programs to recreation, sports, entertainment, and leisure activities.

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Duties

• Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
• Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.
• Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
• Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
• Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
• Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
• Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
• Monitors supplies and resources. Orders office supplies. Assists in facility key control.

Supervisory Status

No

Promotion Potential

2

Travel Required

• Occasional Travel
• You may be expected to travel for this position.

Relocation Authorized

• No

Who May Apply

This job is open to…

US Citizens and Non-Citizens Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• Direct Deposit and Social Security Card is required
• Meet qualification/eligibility/background requirements for this position
• Satisfactorily complete an employment verification (E-Verify) check
• A one year probationary period may be required
• Physical is required.
• Must be willing and able to travel as needed.

Qualifications

1. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
2. Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
3. Possess the ability to communicate effectively orally and in writing.
4. HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed. Applicants who meet both the minimum qualifications and highly preferred criteria will be referred to the hiring manager first.

Your completed application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your qualifications for the skills needed to perform the duties of the position as described in this vacancy announcement and identified by the Selecting Official for the position and your eligibility.

Any education or eligibility claimed in the questionnaire must be supported by attaching unofficial transcripts/degrees/certificates and/or supporting documentation (DA 3434, SF 50 or equivalent, DD 214 etc.) to your application. See "How to Apply" section for more information

Credit may be given for appropriate unpaid experience or volunteer work.

Conditions of Employment:
1. If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form).
2. All required background checks of AR 215-3 and Child and Youth National Agency Check with Inquiries (CNACI).
3. A health assessment is required.
4. Successful completion of training requirements and demonstrated on the job competency is required.
5. Travel to on and off post locations required.
6. Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.

Security Clearance

Not Applicable

Apply

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