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Title : ADMINISTRATIVE ASSISTANT - Department of the Army - Draper, UT
link : ADMINISTRATIVE ASSISTANT - Department of the Army - Draper, UT

ADMINISTRATIVE ASSISTANT - Department of the Army - Draper, UT

Summary

About the Agency


This National Guard position is for a ADMINISTRATIVE ASSISTANT, Position Description Number D0969000and is part of the United States Property and Fiscal Office located in Draper, with the Utah Army National Guard. This vacancy is open Statewide. The selecting supervisor for this vacancy is LTC Michael S. Czipka.

The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!

NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted service position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.

Duties

As a ADMINISTRATIVE ASSISTANT, GS-0303-7, you will:
*Assists in managing the Management Control Program (MCP).
* Gathers and organizes MCP material, establishes a suspense system, and provides accurate information to the Division Chiefs and Managers within the USPFO organization for preparation of their input into the Command MCP.
* Coordinates USPFO inspections such as NGB-CLRT-X, Contracting PMA, Comptroller Quality Assurance, Army IG, Air Force and Army Audit Agencies, and other external agencies.
* Serves as the USPFO focal point for all personnel actions.
*Assists in the development of policy letters.
* Maintains personal contact with USPFO employees, functional managers (Army and Air), NGB personnel, and State personnel to discuss administrative requirements and services, provides technical advice and guidance, and recommends methods and procedures where necessary.
* Prepares and monitors Assistant USPFO appointment/delegation letters for Army and Air National Guard activities.
* Performs duties as USPFO Publications Officer.
* Serves as the Records Management Coordinator for the USPFO organization.
* Maintains the appointment schedule for the USPFO.
* Accomplishes travel arrangements for the USPFO and staff to include travel and hotel reservations, creates travel orders, and coordinates visits.
* Reviews incoming correspondence, publications, regulations, and directives.
* Prepares and/or reviews outgoing correspondence from the office of the USPFO or subordinate divisions.
* Responsible for key access control for the USPFO organization.
* Provides for control of all classified documents for United States Property and Fiscal Officer.
* Responsible for monitoring and tracking trends relative to the State Performance Indicator Report (SPIRS).
*

Supervisory Status

No

Travel Required

• Not Required

Relocation Authorized

• No

Who May Apply

This job is open to…

United States Citizens Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• National Guard Membership is required.
• Males born after 31 December 1959 must be registered for Selective Service.
• May be required to successfully complete a probationary period.

Qualifications

Each applicant must fully substantiate (in her/his own words) that they meet the requirements of the specialized experience listed below; otherwise, the applicant will be considered unqualified for this vacancy. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. IF YOU DO THIS YOU WILL BE CONSIDERED UNQUALIFIED FOR THE VACANCY. Please ensure that you have included beginning and ending dates (month and year) for all jobs listed on your resume.

GENERAL EXPERIENCE: Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: GS-07 - Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.

MILITARY REQUIREMENTS:

Compatible military grade and assignment required prior to the effective date of placement. This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard. Applicants who are not currently a member of the National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.

Military Rank: Enlisted

Compatible Military Assignments: 42A, 36B, 92A/Y/Z.

For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.

Participation in direct deposit is mandatory.

Medical screening will be completed upon selection for hire.

Soldiers who accept a technician position will be terminated from the Bonus and Student Loan Repayment Program (SLRP).

Indefinite positions may be converted to permanent status without further competition.

Security Clearance

Not Applicable

Apply

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