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Title : Staff Assistant - Department of Transportation - Washington DC, DC
link : Staff Assistant - Department of Transportation - Washington DC, DC

Staff Assistant - Department of Transportation - Washington DC, DC

Summary

About the Agency

The candidate serves as a personal and confidential staff assistant to Assistant Secretary and the Deputy Assistant Secretaries for the Department of Transportation (DOT) Office of the Secretary (OST) Office of Governmental Affairs. The Office of Governmental Affairs is responsible for coordinating all departmental relationships with Congress and assisting in the development and communication of the Department's legislative programs; maintaining liaison with states and local governments, labor, industry, and citizen groups to ensure the consideration of their views in the Department's decision-making process and to communicate Administration policies and initiatives to them. Governmental Affairs is responsible for supporting the goals of the Department's Strategic Plan focusing our efforts at the broad objective level, rather than the activity level. The candidate provides a wide variety of office management services, which contribute immeasurably to conserving the Assistant Secretary and the Deputy Assistant Secretaries time while also providing support to the Immediate Office of the Secretary when needed.

The Ideal Candidate Statement: The candidate must be highly organized, able to manage multiple calendars for senior political appointees, possess communication skills to interact with senior officials via telephone, email or in person, experienced in scheduling government travel, handling the vouchering process, experienced in operating a variety of office automation software.

PLEASE NOTE: This vacancy is limited to the first 75 applications received and will close at midnight on the closing date or at Midnight on the day we receive the 75^th application, whichever comes first.

Duties

As a Staff Assistant, you will:

• Serve as a personal representative for the Assistant Secretary for Governmental Affairs, in providing technical guidance and assisting in telephone and personal contacts with high level officials of this and other departments and agencies; members of Congress and their staffs; the White House; executives of industry; labor organizations and state and local governments.
• Advise all program managers, professional staff, and individuals outside of the organization on the Assistant Secretary view on current issues and concerns facing the organization. Note commitments made by the Assistant Secretary during meetings, informs the staff of those commitments, and arranges for the staff to implement them. Independently develops general policies and plans, and/or formulates new or revised policies and procedures to meet current or changing conditions. Coordinate all changes with senior staff to determine anticipated effect.
• Conduct analytical studies to evaluate, develop, and recommend ways to improve the efficiency and effectiveness of the Assistant Secretary administrative work operations (e.g., develops new or modified work methods, organization structures, reorganization of records and files management, automation of administrative functions, etc.).
• Schedule appointments, determine which take precedence, decide when an appointment may be interrupted, canceled or rescheduled as necessary without prior approval. Deal with highly technical or detailed information, refer callers to the proper official or staff member.
• Serve as office liaison between the Assistant Secretary and the professional and administrative staff, providing instruction and guidance to the subordinate offices that perform administrative and management functions.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• You must meet specialized experience to qualify.
• Submit application and resume online by 11:59 PM EST on the closing date.
• Review Required Documents Section as documents are required by closing date
• Announcement also advertised to Status & VEOA Applicants: OST.I-2017-0003
• May be used to fill similar positions at DOT within 60 days of closing.

Qualifications

To meet the minimum qualifications for this position, you must meet either the education or experience qualifications for the grade at which you are requesting consideration.

To qualify for the GS-11, on Experience, you must have at least one year of specialized experience equal or equivalent to the GS-09 grade level in the following:

• Experience recommending changes in administrative policies, devise and install procedures and office practices affecting all members of the organization.
• Experience providing executive office administrative work and resolving administrative problems.

To qualify for the GS-11 on Education alone, you must have:

• Ph.D. or equivalent doctoral degree
• 3 full years of progressively higher level graduate education leading to such a degree
• A LL.M., if related

You can also qualify based on a combination of higher level graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application.

To qualify for the GS-12 (in addition to the GS-11), on Experience, you must have at least one year of specialized experience equal or equivalent to the following:

• Experience independently conducting analytical studies to evaluate, develop, and recommend ways to improve the efficiency and effectiveness of the Assistant Secretary administrative work operations.
• Experience developing new or modifying work methods, organization structures, reorganization of records and files management, and automation of administrative functions.

You cannot qualify on education at this level, you must have experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Applicants must meet all qualification requirements by the closing date of this announcement.


CONDITIONS OF EMPLOYMENT:

• SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
• DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).

Security Clearance

Public Trust - Background Investigation

Apply

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