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Title : Office Automation Assistant - Department of Commerce - Jeffersonville, IN
link : Office Automation Assistant - Department of Commerce - Jeffersonville, IN

Office Automation Assistant - Department of Commerce - Jeffersonville, IN

Summary

About the Agency

This job opportunity is for a Office Automation Assistant in the Finishing Section, Document Services Branch, National Processing Center (NPC), U.S. Bureau of the Census located in Jeffersonville, Indiana. This position performs office automation assignments to provide general office clerical support. This position is included in the bargaining unit.

Applications under this job opportunity announcement will be considered under external competitive procedures only. This vacancy is also being advertised under merit promotion procedures as NPC-2017-00132, Office Automation Assistant, GG-0326-05, DSB-DC-MAP-Internal, which can be accessed at http://ift.tt/Zav9zo.

Mixed Tour with Initial tour of duty full-time, Monday through Friday, variable schedule, hours will range between 6:45 a.m. to 5:30 p.m. Alternate Work Schedule (AWS) is not available.

Mixed Tour Work Schedule: Mixed tour is a combination of periods of full-time, part-time, and intermittent work schedules which allows the best utilization of the employee based on the work requirements of the organization. Whenever there is a change in the workload, your work schedule may be changed to full, part-time or intermittent.

Note to current NPC employees: If you are a current NPC employee and are selected from this announcement, this selection will change your type of appointment to a Term Appointment. At the end of this Term Appointment, your employment with NPC will end. You will be required to re-compete for any permanent positions. In some cases, you may be eligible for reinstatement. Applying for Reinstatement may allow former federal employees to reenter the Federal competitive service workforce withoutcompeting with the general public.

A one-year trial period will be required.

Candidates must to clear the fingerprint process and initiate the required background investigation prior to selection.

This job opportunity announcement may be used to fill additional vacancies.

Duties

The individual selected for this position will:

• Perform duties as timekeeper for the branch, establishing time keeping codes and assisting units with proper codes needed to charge time.
• Assist supervisors in keying time for their employees when needed; prepare, review and modify, as needed, the time entry report; maintain the time and attendance records for the branch.
• Assist employees and supervisors in preparing the document for LWOP, FMLA, request for advance sick leave, reports, donor leave programs, etc., for the branch.
• Edit and reformat electronic drafts of documents that often require graphics and tables; transmit and receive documents electronically; proofread materials to ensure conformance with office standards.
• Create elementary macros to simplify and expedite assignments and provides instructions on their use to others in the office.
• Develop training aids for use by office members and provides them with hands-on-training.
• Perform simple troubleshooting of system and/or software problems encountered by co-workers.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Must be U.S. Citizen. and suitable for Federal employment.
• If resume is incomplete, applicant may not be considered for this vacancy.
• Must be registered for Selective Service, if applicable (www.sss.gov).
• Able to type 40 wpm with 3 or fewer errors based on a 5-minute sample.

Qualifications

Minimum qualification requirements: Applicants MUST have a typing proficiency of at least 40 words per minute with 3 or fewer errors based on a five minute sample and the experience or education as listed below or a combination of both experience and education beyond high school. Applicants may meet the typing requirement by answering Yes to the typing ability question in the online job assessment questionnaire.

SPECIALIZED EXPERIENCE: You qualify at the Grade 05 level if you possess one year of specialized experience that equips you with the skills needed to perform the job duties. This specialized experience must have been equivalent to at least the grade 04 level to meet the qualification requirements in the Federal Service. Examples include experience in clerical support work with general office automation software, including word processing and spreadsheets; and using a computer-based data system to prepare reports and process time & attendance.

Education Substitution: Successful completion of a full 4-year course of study in an accredited business, secretarial, or technicial school, junior college, college or university may be substituted for the required experience for the grade 05. Equivalent combinations of successfully completed post-high school education and experience may be used to meet qualifications.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations, (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Qualification requirements contained in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Standards Handbook, which contains Federal qualification standards. This handbook is available on OPM's website at: http://ift.tt/1dO9mm4.

Applicants must meet all qualification requirements by the closing date of this announcement.

Security Clearance

Q - Nonsensitive

Apply

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