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Title : Office Administrator at Bremen Overseas Research and Development Association
link : Office Administrator at Bremen Overseas Research and Development Association

Office Administrator at Bremen Overseas Research and Development Association

Application deadline 2017-05-14

Other District Other Location

Description

Job description BORDA Africa is looking for a Regional Finance, Administration and HR Team Leader to take over the position as soon as possible.
Regional Finance, Administration and HR Team Leader will support the Regional Coordinator to assure a proper financial, administrative, contractual and HR management of the programmes and projects in the countries, in which projects are implemented.

The position compromise the following responsibilities:

1. Responsible for financial accounting for the Regional Office including bookkeeping, bank and cash reconciliations, liaison with cashiers at partner project locations, processing of payroll, audit preparation Support of budget planning and adjustment of the projects (own and donor funds)
2. Evaluation of existing financial and administrative procedures with regard to process optimization
3. Development and implementation of regional standards of procedures for finances, administration and HR in accordance with the BORDA HQ standards and policies
4. Contract management for employees, consultants, donors, clients and partners in the region 
5. Intercompany reconciliations of BORDA Africa Regional Office and its affiliated Country Offices including control and supervision of liquidity planning of the projects and internal fund requests, checking Country Office’s bookkeeping, ensuring costs are cleared internally within a project, ensuring that Country Office’s assume budgetary responsibility (expenditure and budget control)
6. Initiation and checking of refunds/ returns/ final fund requests to donors
7. Fulfilling documentation needs according to BORDA HQ and national laws, regulations or policies
8. Monitoring of report due dates of all projects, examining annual accounts of projects and submission to BORDA HQ in due time
9. Supporting financial and administrative project reports according to co-financing agreement and BORDA standards
10. HR development and assessment centres
11. General office administration
12. Manage office supplies stock and place orders
13. Answer queries by employees, clients, partners

  Qualifications and required experience:

1.  Academic degree in accounting/ finance/ business administration or similar (min. Bachelor)
2. Min. 3 years of work experience in finance, admin or accountant positions
3. Proven work experience in sub-Saharan Africa
4. Command of standard bookkeeping software
5. Excellent command of English
6. Excellent command of MS office
7. Excellent reporting skills
8. Excellent work-organisation skills
9. Ability to work with minimal supervision
10. Pro-active and hands-on mentality
11. Spoken german language skills are beneficial

Online application

To apply for this job, please go to the following website www.linkedin.com

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