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Title : Administrative Support Assistant - Department of the Army - Fort Lee, VA
link : Administrative Support Assistant - Department of the Army - Fort Lee, VA

Administrative Support Assistant - Department of the Army - Fort Lee, VA

Summary

There when you need us! Child, Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students, CYS supports the Army Covenant by reducing the conflict between mission readiness and parental responsibility.
This announcement is for positions at Sisisky Child Development Center.


For instructions regarding submission of your application for Nonappropriated Fund (NAF) vacancy announcements, please review the "How to Apply" section of this announcement.

Duties

DESCRIPTION OF MAJOR DUTIES AND RESPONSIBILITIES:
SUPERVISORY CONTROLS:

Performs duties under general supervision in accordance with established guidelines. Receives instructions regarding scope of work, and application/interpretation of procedures and regulations. Supervisor is available to provide guidance and assistance on unusual problems. Work is evaluated on accomplishments, technical accuracy, timeliness, and compliance with position requirements.

MAJOR DUTIES:

Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.

Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.

Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.

Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.

Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.

Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.

Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.

Monitors supplies and resources. Orders office supplies. Assists in facility key control.

Performs other duties as assigned.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Direct Deposit and Social Security Card is required
• Meet qualification/eligibility/background requirements for this position
• Satisfactorily complete an employment verification (E-Verify) check
• A one year probationary period may be required

Qualifications

QUALIFICATION REQUIREMENTS:
Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.

Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.

Possess the ability to communicate effectively orally and in writing.

HIGHLY PREFERRED: Knowledge of formats, forms (Such as used in CYMS), typing policies and common terminology of a Child and Youth Services program (SAC, CDC, etc.)?

Specify education requirement (PD) or de-select ‘Education' on announcement template under the ‘Qualifications' option.

Conditions of Employment
1. If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form).

2. A one-year probationary period may be required.
3. Meet all qualification/eligibility requirements.

4. Satisfactorily complete an employment verification (E-VERIFY) check.
5. Appointment is subject to completion of a favorable background checks/investigation to determine suitability for this position.

6. All required background checks in accordance with AR 215-3, 2-13,to include Child and Youth National Agency Check with Inquiries (CNACI), and a health assessment are required.


7. Successful completion of training requirements and demonstrated on the job competency is required. Travel to on and off post locations required.

Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.

NOTE (1): Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://ift.tt/1KtNlg5. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.
NOTE (2): No person, regardless of circumstance, will be approved to provide child care services and/or approved for hire in positions designated as having regular and recurring contact with children if the background check discloses that the individual has been convicted for any of the following: a sexual offense, any criminal offense involving a child victim or a felony drug offense.

Security Clearance

Not Applicable

Apply

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