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Title : Administrative Support Assistant - Department of Commerce - Long Beach, CA
link : Administrative Support Assistant - Department of Commerce - Long Beach, CA

Administrative Support Assistant - Department of Commerce - Long Beach, CA

Summary

About the Agency

These positions are located in the National Marine Fisheries Services, Office of International Affairs and Seafood Inspection, in Gloucester, MA; Hollywood, FL; and Long Beach, CA.

This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.

The ZS-04 is equivalent to the GS-7/8.

Salary ranges will vary based on the location. Please visit: OPM Salary Charts for specific salary information related to a specific location.

These positions are also announced under vacancy number NMFS-SI-2017-0007, which is open to status candidates. You must apply to both announcements if you want to be considered for both.

* A one year probationary period may be required.

* Payment of relocation expenses is not authorized.

* These positions are not in the bargaining unit.

NOTE:

*This vacancy may be used to fill other Administrative Support Assistant, ZS-0303-04 positions throughout NOAA. The position must be alike (e.g.: within the same geographic locations, same grade/band requires the same qualifications as indicated in this vacancy announcement).

Duties

The individual selected for this position will...

• Provide customer support to industry participants in the Seafood Inspection Program by fielding phone calls, responding to emails, communicating and researching customer account issues in the online billing system, and providing outreach to customers as necessary using computer resources.
• Serve as the primary travel administrator for the office, including preparation of travel reservations, authorize documents, and voucher, provide policy guidance on travel to regional employees in accordance with office policy and procedures.
• Coordinate with Administrative Officer and other divisions regarding passports, visas and foreign travel requirements to maintain regional employee documentation.
• Serve as the primary timekeeper for the office responsible for ensuring timely and accurate entry of time and attendance.
• Provides periodic audits of leave balances and payroll.
• Support leadership by providing policy to regional employees in accordance with office policy and procedures.
• Serve as a government purchase cardholder supporting regional employees and leadership.
• Complete micro-purchases of supplies and services, maintain purchase data records, complete account reconciliation, fulfill required purchase training, and update supply and service source data.
• Maintain and revise the office filing system in accordance with established records management schedules.
• Collect program information from technical specialists, enters it into electronic or manual information systems, and searches for it as requested.
• Enter and retrieve information from a variety of systems.
• Help regional employees to use the various computer systems.
• Track personnel, supply, and other administrative transactions as the documentation flows through the office in both electronic form and on paper.
• Receive, log, route and review all incoming correspondence, performing follow-up to ensure timely action.

Travel Required

• Occasional Travel
• Up to 10% of travel may be required.

Relocation Authorized

• No

Job Requirements

Key Requirements

• Must be a U.S. Citizen or National to apply.
• Required to pass a background investigation and fingerprint check.
• Must be suitable for Federal employment.
• Must be registered for Selective Service, if applicable (www.sss.gov)
• Qualifications requirements must be met by closing date of announcement.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: http://ift.tt/1dO9mm4.

EDUCATION: There is no positive education requirement for this position. However, applicants must meet one year of specialized experience in order to be found minimally qualified.

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the ZS-04 level:

SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the ZS-03 in the Federal service. Specialized experience MUST include all of the following:

• Providing administrative support to a regional office which includes personnel and other programs.
• Using computerized databases to maintain records and automated tracking systems for summary information, data retrieval, reports, or document control.
• Supporting the administrative officer by acting on administrative matters relating to new or revised procedures, policies, personnel requirements, regulations, time and attendance and procurement procedures, administrative files and primary travel administrator.
• Utilizing a government purchase card to complete purchases of supplies and services, maintaining purchase data records, and completing reconciliations.

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.


Note: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

Security Clearance

Q - Nonsensitive

Apply

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