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Title : Administrative Support Assistant - Department of Homeland Security - Baton Rouge, LA
link : Administrative Support Assistant - Department of Homeland Security - Baton Rouge, LA

Administrative Support Assistant - Department of Homeland Security - Baton Rouge, LA

Summary

About the Agency

When disaster strikes, America looks to FEMA. Now FEMA looks to you. Join our team and use your talent to support Americans in their times of greatest need. The Federal Emergency Management Agency (FEMA) prepares the nation for all hazards and manages Federal response and recovery efforts following any national incident. We foster innovation, reward performance and creativity, and provide challenges on a routine basis with a well-skilled, knowledgeable, high performance workforce. Please visit www.fema.gov for additional information.

This position is located in Region 6, Recovery Division, in Baton Rouge, LA Mission Support Bureau (MSB), Federal Emergency Management Agency (FEMA). In this position you will serve as the office administrator, performing a wide range of clerical and administrative duties to support office and personnel staff. This position starts at a salary of $40,684 (IC-07).

Apply for this exciting opportunity to become a member of the Region 6, Recovery Division team within FEMA.

EMERGENCY ASSIGNMENT: Every FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee's official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.

This position is being announced under FEMA's Cadre of On-call Response/Recovery Employee (CORE) Program. This is a temporary appointment in the Excepted Service, not to exceed 2 years, with the option to extend based on workload and funding availability. Veterans Preference does not apply to the CORE selection process.

Duties

In this position, you will serve as the office administrator, performing a wide range of clerical and administrative duties to support office and personnel staff. Typical assignments include:

• Serves as an administrator processing incoming and outgoing materials such as correspondence, reports, memorandums, letters and other written communications.
• Severs independently to schedule the Senior Staff member’s appointments and coordinates and/or schedules meetings and conferences.
• Serves as an administrator that evaluates and makes recommendations on administrative and clerical procedures.
• Serves as an expert using computer databases and spreadsheet software, Microsoft Office, and technical duties and responsibilities.
• Performs excellent customer service skills to include but not limited to: handling incoming calls, maintaining office files and records, and establishing a comprehensive filling system.
• Serves a Timekeeper using WebTA, to include review and validation of timesheets.

Travel Required

• Occasional Travel
• Occasional Non-Emergency Travel May Be Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• You must be a U.S. citizen to be considered for this position.
• You must successfully pass a background investigation.
• Travel will be required.
• You must be able to obtain and maintain a Government credit card.
• Selective service registration is required for males born after 12/31/59.
• Please review "Other Information" section for additional key requirements.

Qualifications

The qualification requirements listed below must be met within 30 days of the closing date of the announcement.

NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. For a brief video on How to Create a Federal Resume, click here.

Current or former FEMA Reservists/DAE employees: To accurately credit your experience for these intermittent positions, make sure to list the dates (from MM/YY to MM/YY) of each deployment, along with the job title and specific duties you were responsible for during each deployment. Failure to provide this information may result in disqualification.
N/A
You qualify for this position at the IC-07level (starting salary $40,684) if you possess the following:

One full year of specialized experience at the IC-06 level that demonstrates:

1) Performing task using computer software such as Word, Excel, Access, PowerPoint, and Microsoft Outlook applications.

2) Communicating effectively through written correspondence and friendly interactions with customers and office personnel.

3) Managing government travel regulations, procedures, and polices.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Your application must show that you meet all requirements for this position. You may be found “not qualified” if you do not possess the minimum competencies required for the position.

Security Clearance

Public Trust - Background Investigation

Apply

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