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Title : Administrative Support Assistant - Department of Veterans Affairs - Cleveland, OH
link : Administrative Support Assistant - Department of Veterans Affairs - Cleveland, OH

Administrative Support Assistant - Department of Veterans Affairs - Cleveland, OH

Summary

About the Agency

OUR MISSION: To fulfill President Lincoln's promise: "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence ("I CARE"). America's Veterans need you!

Duties

NOTE: This is a TERM appointment (not-to-exceed 366 days). Term appointments are non-status, nonpermanent appointments of limited duration (more than 1 year but not more than 4). Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, within-grade increases and Federal Employees Retirement System and Thrift Savings Plan coverage. Term appointments may be extended without further competition (up to the 4 year maximum). The appointment to a Term position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment.

This position is located in the Advanced Platform Technology (APT) Center which is a Department of Veterans Affairs Center of Excellence for Rehabilitation Research and Development at the Louis Stokes Cleveland VA Medical Center (LSCVAMC) in Cleveland, OH. The Administrative Support Assistant will be responsible for management and programmatic coordination and support of a number of business functions within the APT Center.

Duties include but are not limited to the following:

• Conducts all preparatory and planning work for events;
• Attends events, takes meeting minutes and communicates final minutes and action items to the team;
• Assists with the completion of manuscripts, applications for funding, scientific posters, and scientific articles;
• Uses computer word processing, desktop publishing, and database management retrieval systems;
• Prepares complex tables and graphs;
• Prepares background materials and scripts for speaking engagements;
• Prepares reports and grants for the center and individual researchers as needed;
• Provides support to the APT Center and researchers in handling requests from the media;
• Screens telephone calls and visitors to the center;
• Reads incoming mail and composes answers to routine letters and inquiries;
• Manages travel arrangements for staff;
• Uses a government purchase card to obtain supplies for the office as needed; and
• Performs related duties as required.

Work Schedule: Monday through Friday, 8:00am to 4:30pm
Recruitment & Relocation Incentives: Not authorized
Financial Disclosure Report: Not Required

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Must be a U.S. citizen
• Subject to a background/security investigation
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• May be required to serve a probationary period.

Qualifications

To qualify for this position at the GS-5 grade level, you must meet one of the following requirements:

Experience: You must have at least one year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the GS-04 grade level. Specialized experience includes: performing administrative duties in support of a busy office; planning/coordinating events for an office; interacting with the media; writing or editing publications, articles, or journals; and using a computer to perform support duties. NOTE: Your experience must be detailed in your resume to receive credit. ~OR~
Education: You must have successfully completed four years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. ~OR~
Combination: You must have equivalent combinations of specialized experience and post high school education that demonstrates your ability to perform the duties of this position. For the GS-05, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. NOTE: Your experience must be detailed in your resume and transcripts must be submitted with your application materials. Education cannot be credited without documentation.

You will be rated on the following Competencies as part of the assessment questionnaire for this position:

• Administration and Management
• Clerical
• Communication
• Computer Skills
• Manages and Organizes Information
• Project Management

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://ift.tt/1dO9mm4.
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ift.tt/1bgzbPg. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://ift.tt/1fo0xnu.
PHYSICAL REQUIREMENTS: The work of this position is mainly performed in an office area. Some travel within Cleveland for APT Center related activities is required.

Security Clearance

Other

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