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Title : Administrative Support Assistant - Department of the Interior - USA
link : Administrative Support Assistant - Department of the Interior - USA

Administrative Support Assistant - Department of the Interior - USA

Summary

About the Agency

Explore a new career with the BLM - where our people are our greatest natural resource.

For additional information about the BLM, please visit Our website.

All positions may not be filled or they may be filled at different times depending on budget, hiring needs, and requirements. These positions are temporary and are expected to last for approximately 6 months. These positions have no promotion potential.

Physical demands: Work is sedentary, but requires walking, bending, stooping, or sitting to deliver and acquire work assignments and associated files for completion of work.

Work environment: Work is performed in an open-space office setting.

If selected from this or a similar competitive, seasonal announcement, your appointment may be creditable for consideration under PL-114-47, Land Management Worforce Flexibility Act (LMWFA). The Act allows certain individuals, who have or had time-limited appointments at land management agencies, to compete for any permanent position in the competive service under "internal" merit promotion procedures.

Duties

This Administrative Support Assistant position covers the front desk. In addition to covering the front desk, this position will be responsible for the following administrative tasks:

• Greet visitors and responds to questions. Directs visitors to the appropriate staff member.
• Answers incoming telephone calls, determines the identity and nature of calls, answers caller’s questions or directs the caller to the appropriate staff member.
• Maintains calendar of activities for conference rooms and conference bridge line.
• Issues Christmas tree, wood, mineral, recreation as well as other permits. Sells maps and brochures. Maintains files of permits issued/sold.
• Process monies received through the mail and over-the-counter through the Bureau’s Collections and Billings System.
• Purchase office and miscellaneous supplies using simplified acquisition procedures.
• Serves as back-up travel coordinator and assists staff with travel documents in the automated travel system
• Serves as back-up timekeeper and assists staff with time and attendance records in the automated payroll system
• Receives, date stamps and distributes hardcopy mail.
• Performs various clerical support functions such as photocopying, filing, typing forms, etc.
• Reviews and enter purchase requests into the Department’s Financial and Business Management System
• Inventories and monitors office supplies and supplies for office copiers.
• Perform administrative tasks using word processing, spreadsheets, data base management, and graphics software

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• U.S. Citizenship is required.
• Security Clearance/Background Investigation is required.
• Be sure to read the "How to Apply" and "Required Documents" Sections.
• You cannot hold an active real estate license; nor can you
• have an interest or hold stocks in firms with interest in Federal Lands.
• Direct Deposit Required.

Qualifications

Specialized Experience: In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement – please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade. A full year of work is considered to be 35-40 hours per work. Part-time experience will be credited on the basis of time actually spent in appropriate activities/duties.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the GS-05 level you must meet one of the following:
Specialized Experience: Applicants must possess one (1) full year of specialized experience at or equivalent to the GS-04 level that equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of an Administrative Support Assistant. Specialized experience includes performing clerical duties such as establishing and maintaining office files and records; receiving and referring telephone callers and visitors to the appropriate staff member; opening, logging, and determining the distribution of mail; and using a computer to perform administrative duties such as typing, scanning documents, and data entry. OR Education: Applicants may substitute education for the experience required for the GS-05 level. Four (4) years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: Applicants may also combine education and experience to qualify at the GS-05 level. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. Transcripts must be provided with your application packet.

NOTE: If you are basing all or part of your experience on education, you must submit your college transcript(s) showing hours and grades from an accredited college or university. This education must have provided you the knowledge, skills, and abilities necessary to do the work.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must contain enough information to show that you meet the specialized experience as defined in the announcement. In addition, your responses to the questions must be adequately reflected in your resume.

You must meet all qualification requirements by the closing date of the announcement.

Security Clearance

Not Applicable

Apply

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