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Title : Secretary - Department Of Homeland Security - Bethpage, NY
link : Secretary - Department Of Homeland Security - Bethpage, NY

Secretary - Department Of Homeland Security - Bethpage, NY

Summary

About the Agency

The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. We achieve these vital missions through a diverse workforce spanning hundreds of occupations. Make an impact; Join DHS.

U.S. Citizenship and Immigration Services secures America's promise as a nation of immigrants by providing accurate and useful information to our customers, granting immigration and citizenship benefits, promoting an awareness and understanding of citizenship, and ensuring the integrity of our immigration system. Visit us here for more information.?

Everyday ourSecretary (OA) provide administrative and clerical support to office supervisor or director and assure the efficient operation of the immediate office and organization.

This position of Secretary (OA) starts at a salary of $37,457 to $54,283 5/6Apply for this exciting opportunity to become a member of the Refugee, Asylum, & International Operations, Asylum Division, New York Asylum Office, Bethpage, New York within U.S. Citizenship and Immigration Services.5/6

For definitions of terms found in this announcement, please click here.

This position is not in the bargaining unit.
This position is not considered "essential" for purposes of reporting to work when the facility might otherwise be closed.

Note: USCIS may fill one or more positions using this vacancy.

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence, and limited complexity.

As a Secretary (OA), you will:

• Screen calls and visitors, referring them to the appropriate staff member or office, handling some personally, and forwarding to supervisor only those calls or visitors requiring attention.
• Read incoming correspondence, assembling background information before routing mail and other incoming items to supervisor, appropriate person or office.
• Review outgoing correspondence for the supervisor's signature for proper format, conformance with procedural instructions, correctness of grammar, typographical accuracy, necessary attachments, and appropriate coordination, working with authors to resolve problems.
• Tentatively schedule appointments and make commitments for supervisor to attend meetings and other events. Setup and maintain data calls for Director, Deputy Director & Chief of Staff.
• Respond to requests for information, ad hoc, and recurring reports by independently extracting data from a variety of sources and compiling statistics for use in a clear and easily understandable end product.
• Conduct periodic training to update personnel throughout office on administrative procedures, and recommend changes as necessary.
• Schedule travel for Director, Deputy Director & Chief of Staff.

Travel Required

• Occasional Travel
• You may be expected to travel for this position.

Relocation Authorized

• No

Job Requirements

Key Requirements

• You must be a U.S. Citizen or U.S. National to apply for this position.
• Successfully pass a background investigation including financial disclosure
• You must pass drug screening.
• Meet relevant experience and/or education requirements.
• Current Federal employees must meet Time-in-Grade requirements.
• Males born after 12/31/1959 must be regiestered with teh Selective Service.
• Political appointees may require OPM approval before on-boarding.

Qualifications

GS-05: You qualify at the GS-05 level you must possess one (1) year of general experience, which is equivalent to the GS-04 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties:

• Entering information into a computer system;
• Answering routine questions from other employees and directing their inquiries to the appropriate party; and,
• Distributing information to appropriate personnel.

OR

• You may substitute a bachelor's degree or 4 years of successfully completed education above high school; and/or combinations of successfully completed post-high school education (in excess of the first 60 semester hours). The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

GS-06: In Addition to the requirements at the lower grade level(s), to qualify at the GS-06 level you must possess one (1) year of specialized experience, which is equivalent to the GS-05 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the following duties:

• Receiving incoming correspondence, screening material prior to distribution, establishing controls, and following up with the supervisor;
• Preparing correspondence, reports, and similar material;
• Receiving visitors and phone calls to the office, ascertaining the nature of requests and directing callers to appropriate staff;
• Reviewing correspondence prepared for the supervisor, checking for spelling, typographical errors, conformance to formats, and procedural requirements;
• Requisitioning office supplies, equipment, and publications; and,
• Scheduling appointments and making arrangements for meetings.

Please read the following important information to ensure we have everything we need to consider your application:
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please be clear and specific when describing your work history as we cannot make assumptions regarding your experience. Your application will also be rated and ranked among others based on your responses to the online questions.

Please ensure EACH work history includes ALL of the following information:

• Job Title (include series and grade if Federal Job)
• Duties (be specific in describing your duties)
• Employer's name and address
• Supervisor name and phone number
• Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
• Start and end dates for each grade/pay level if you've held a federal position.
• Full-time or part-time status (include hours worked per week)
• Salary

Determining length of General or Specialized Experience is dependent on the above information and failure to provide the above information may result in a finding of ineligible.

Federal Experience:
If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position.

National Service Experience (i.e., volunteer experience):
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build criteria competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer service. Please provide the dates and amount of time/hours worked earning this experience.

Paid Internship:
Applicant’s work as part of a paid internship, for which course credit is not received, may be evaluated as work experience. It is the applicant’s responsibility to clearly identify in their resume any paid internship that would qualify for consideration. Applicant must provide their transcript for verification purposes.

COMBINING QUALIFYING EXPERIENCE AND EDUCATION: If you do not qualify based on experience or education alone, you may be able to qualify based on a combination of your experience and education. For more information on combining education and experience, visit the following website: General Schedule Qualification Standards.
Probationary Period: You may be required to serve a probationary period of 1 year.

The qualifications for this position must be met by 11:59pm (Eastern Time) on the closing date of this announcement 04/07/2017.

Current Federal employees must have served 52 weeks at the lower grade or equivalent grade band in the Federal service. The Time-in-Grade requirement must be met by 11:59pm (Eastern Time) on the closing date of this announcement 04/07/2017.

Typing: You must be able to type 40 words per minute based on a 5 minute sample with 3 or fewer errors.

General Office Skills: You must possess knowledge of general office automation software, practices and procedures.

Residency Requirement: There is a residency requirement for all applicants not currently employed by U.S. Citizenship and Immigration Services. This residency requirement states that candidates must have, for three of the last five years immediately prior to applying for this position; (1) resided in the United States; OR (2) worked for the United States Government as an employee overseas in a Federal or Military capacity, OR (3) been a dependent of a U.S. Federal or Military employee serving overseas.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities concerning, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Security Clearance

Secret

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