Title : Purchasing Agent - Legislative Branch - Washington DC, DC
link : Purchasing Agent - Legislative Branch - Washington DC, DC
Purchasing Agent - Legislative Branch - Washington DC, DC
Summary
About the Agency
The mission of the Architect of the Capitol (AOC) is to serve Congress and the Supreme Court, preserve America's Capitol and inspire memorable experiences. Under the leadership of Stephen T. Ayers, FAIA, LEED AP, the roles and responsibilities of the Architect of the Capitol cover an expansive and diverse portfolio. The AOC is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 553 acres of land throughout Capitol Hill. The AOC provides a welcoming and educational environment for millions of visitors through the U.S. Capitol Visitor Center and the US Botanic Garden. The AOC also provides professional expertise on the preservation of architectural and artistic elements entrusted to its care. Learn more at www.aoc.gov.
CORE VALUES:
The AOC prides itself on its Core Values of Teamwork, Integrity, Pride and Professionalism.
The PROFESSIONALISM and INTEGRITY of each AOC employee demonstrates our dedication to providing quality services and our commitments to holding ourselves to the highest standards.
We recognize that we do our best work through TEAMWORK, each of us lending our individual strengths and talents to the greater goal of the entire team. We respect each other and rely on each other in our efforts to make the AOC a center of excellence.
We take PRIDE in what we do and in the honor of serving Congress, the Supreme Court, and the American people each and every day.
The mission of the Architect of the Capitol (AOC) is to serve Congress and the Supreme Court, preserve America's Capitol and inspire memorable experiences. Under the leadership of Stephen T. Ayers, FAIA, LEED AP, the roles and responsibilities of the Architect of the Capitol cover an expansive and diverse portfolio. The AOC is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 553 acres of land throughout Capitol Hill. The AOC provides a welcoming and educational environment for millions of visitors through the U.S. Capitol Visitor Center and the US Botanic Garden. The AOC also provides professional expertise on the preservation of architectural and artistic elements entrusted to its care. Learn more at www.aoc.gov.
CORE VALUES:
The AOC prides itself on its Core Values of Teamwork, Integrity, Pride and Professionalism.
The PROFESSIONALISM and INTEGRITY of each AOC employee demonstrates our dedication to providing quality services and our commitments to holding ourselves to the highest standards.
We recognize that we do our best work through TEAMWORK, each of us lending our individual strengths and talents to the greater goal of the entire team. We respect each other and rely on each other in our efforts to make the AOC a center of excellence.
We take PRIDE in what we do and in the honor of serving Congress, the Supreme Court, and the American people each and every day.
Duties
This position is located at the Architect of the Capitol, Senate Office Buildings, Assistant Superintendent Client Services Division, Inventory Management Branch. The incumbent is responsible for performing purchasing duties to acquire supplies, equipment and services.
Specific duties and responsibilities include the following:
Specific duties and responsibilities include the following:
- Obtains most competitive prices and products by analyzing specifications and market conditions.
- Conducts informal negotiations and source selection to choose vendors and provide instructions for final delivery.
- Evaluates purchase method options consistent with FAR regulations and AOC policies, including quote requests, vendor selection, agreement adjustments, and ensures proper records management.
- Evaluates purchase process of existing contracts, open sourcing, Federal Supply schedules etc.
- Interprets requirements and provides SOW modifications. Audits small purchases and administers awards.
- Determines agency sources of procurement on purchases of less than $25,000. Creates necessary documentation to develop a request for quotation package to include specifications, terms and conditions.
- Evaluates quotes, works out price with sole-source vendors and determines whether price is reasonable and within scope.
- Makes award and/or recommends award to Supply Management Officer or Contracting Officer.
- Uses FMS and Maximo automated systems to perform purchasing and inventory duties.
- Creates reports and spreadsheets and assure funds are available.
- Facilitates actions to handle unforeseen fund shortages.
- Creates government purchase card orders, purchase requisitions, and specifications and documents packaging and shipping requirements.
- Reconciles monthly purchase card statement.
- Schedules deliveries and resolves any late or incomplete delivery or transit issues and implements alternatives for products, fee changes and deliveries.
- Determines satisfaction or non-satisfaction with contracts and/or deliverables and keeps customers abreast of issues or problems.
- Develops alternatives in the event of modifications that may change SOWs and time frames of deliverables.
- Resolves discrepancies with vendors.
- Maintains purchase files in accordance with agency SOP’s and Federal regulations and completes documentation to close out contracts.
- Keeps records of procurement actions and briefs Supply Management Officer of any issues.
Travel Required
- Not Required
Relocation Authorized
- No
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